Events Coordinator Senior

Arizona State University•Tempe, AZ

4d•Onsite

About The Position

The Events Coordinator Senior works under the supervision and direction of the Director of Project Humanities to plan, coordinate, organize, staff, and supervise events sponsored and facilitated by Project Humanities. This part-time role supports online and in-person events, fundraising activities, community and donor events, and event partnerships on and off campus. The position is based at ASU’s Tempe campus and is scheduled for 20 hours per week. The salary range is $24.04–$26.44 per hour, depending on experience. Project Humanities is an ASU initiative that promotes critical conversations and exploration of humanities content and humanist thinking across disciplines, communities, generations, and professions. The position may provide work direction to others on project-related tasks. Some evenings and occasional weekends may be required, depending on unit or program needs.

Requirements

Bachelor's degree and three years of experience appropriate to the area of assignment or field, or an equivalent combination of experience and/or training providing comparable knowledge, skills, and abilities.
Experience in event planning.
Knowledge of accepted standards of courtesy, etiquette, social sense, and personal demeanor.
Knowledge of coordinating and supervising the work activities of others.
Knowledge of budgeting and fiscal management principles, practices, and methods.
Knowledge of basic program and event management.
Interpersonal and diplomacy skills for interacting with campus personnel and serving as a liaison and/or supervisor.
Ability to work effectively and collaboratively with team members, faculty, and staff across the university.
Ability to develop and maintain cooperative working relationships within and across organizational areas.
Skill in planning, analyzing, and coordinating activities and setting priorities for oneself and others.
Effective verbal and written communication skills.
Ability to communicate, participate, and encourage support of the institution's sustainability programs by leading by example.

Responsibilities

Conceptualize, coordinate, plan, and implement Project Humanities online and in-person events, including workshops, lectures, symposia, panels, and special events.
Coordinate, plan, and assist with event fundraising activities, including Founder/VIP receptions and signature lectures.
Coordinate, plan, and implement community events for educational and fundraising purposes.
Coordinate, plan, and implement special donor group events and activities.
Develop, recommend, and implement changes to program goals and objectives.
Serve as liaison to ASU and community groups and organizations planning events involving Project Humanities or its staff and student workers.
Schedule and plan logistical timeframes to ensure event details are handled.
Coordinate with the Project Humanities team on event planning, including equipment, rentals, and physical plant assistance.
Assist with maintaining appropriate housekeeping services related to the program, office, and events.
Create and coordinate off-campus and on-campus event partnerships.
Work with caterers on event food, beverages, service personnel, decor, and cleanup.
Arrange parking and ancillary transportation as needed.
Coordinate security needs, including personnel, for staff, guests, buildings, and property.
Coordinate and collect event guest and attendee lists and registrations.
Monitor caterers to ensure proper setup for staff events and supervise student hosts.
Monitor event cleanup and teardown activities.
Manage and maintain records of pertinent information.
Perform other relevant tasks, projects, and activities as assigned.