Events Coordinator Senior

Arizona State University•Tempe, AZ

5d•$24 - $26•Onsite

About The Position

The Events Coordinator Senior is a part-time, 20-hours-per-week position under the supervision and direction of the Director of Project Humanities. The role plans, coordinates, organizes, staffs, and supervises events sponsored and facilitated by Project Humanities, including online and in-person workshops, lectures, symposia, panels, special events, community events, and donor activities. The position also develops community outreach activities and coordinates fundraising to support productive relationships between the university and local community.

Requirements

Bachelor's degree and three years of experience appropriate to the area of assignment or field, or an equivalent combination of experience and/or training demonstrating comparable knowledge, skills, and abilities.
Graduate assistant, intern, and part-time positions count as half time for experience equivalency; one year in such a position equals six months of experience.

Nice To Haves

Knowledge of accepted standards of courtesy, etiquette, social sense, and personal demeanor.
Knowledge of coordinating and supervising the work activities of others.
Knowledge of budgeting principles, practices, and methods, and fiscal management.
Knowledge of basic program and event management.
Experience in event planning.
Interpersonal skills and diplomacy when interacting with campus personnel and working as a liaison and/or supervisor.
Ability to work effectively and collaboratively with team members, faculty, and staff across the university.
Ability to develop and maintain cooperative working relationships within and across organizational areas.
Skill in planning, analyzing, and coordinating activities and establishing priorities for self and others.
Effective verbal and written communication skills.
Ability to lead by example in communicating, participating, and encouraging support for the institution's sustainability programs.

Responsibilities

Conceptualize, coordinate, plan, and implement Project Humanities online and in-person workshops, lectures, symposia, panels, and special events.
Coordinate, plan, and assist with event fundraising activities, including Founder/VIP receptions and signature lectures.
Coordinate, plan, and implement community events for educational and fundraising purposes.
Coordinate, plan, and implement special donor group events and activities.
Develop, recommend, and implement changes to program goals and objectives.
Serve as a liaison to ASU and community groups and organizations planning events involving Project Humanities or its staff and student workers.
Schedule and plan logistical timeframes to ensure event details are handled.
Coordinate with the Project Humanities team on event planning, including obtaining equipment, rentals, and physical plant assistance.
Assist in maintaining appropriate housecleaning services related to the program, office, and events.
Create and coordinate off-campus and on-campus event partnerships.
Work with caterers on event food, beverages, service personnel, decor, and cleanup.
Arrange appropriate parking and ancillary transportation as needed.
Coordinate security needs, including personnel, for staff, guests, buildings, and property.
Coordinate and collect event guest and attendee lists and registrations.
Monitor event caterers to ensure appropriate setup for staff events and supervise student hosts.
Monitor event cleanup and teardown activities.
Manage and maintain records of pertinent information.
Perform other tasks, projects, and activities relevant to the position as assigned.