Events & Conventions Coordinator

Sage • Thousand Oaks, CA

3h • $29 - $31

About The Position

The Events & Conventions Coordinator brings Corwin Institutes, conferences, conventions, and webinars to life for educators, school leaders, and district partners. The role coordinates in-person, virtual, and hybrid events, handling logistics from registration and travel to vendors, materials, and onsite support. Working with Marketing, Sales, Editorial, Operations, and the Director of Events, the coordinator helps promote Corwin books and professional learning, build customer connections, support sales opportunities, and improve future events using attendee feedback and results.

The position also manages event communications and materials, trade show and convention booth planning, lead capture and CRM data, expenses and invoices, book shipments and supplies, and post-event reporting. Travel is expected for approximately 4–6 weeks each year, and some events may involve evening or weekend work. Sage offers hybrid or remote work depending on the role.

Requirements

• 1–3 years of experience supporting events, conferences, webinars, trade shows, or marketing programs in any industry.
• Strong organization, attention to detail, and reliable follow-through.
• Experience with event logistics such as registrations, vendors, travel, or expense tracking.
• Ability to manage multiple projects, meet deadlines, and adapt when priorities shift.
• Clear written and verbal communication and a collaborative, customer-focused approach.
• Working knowledge of Microsoft Office and comfort learning registration, CRM, email marketing, or project management tools.

Nice To Haves

• Experience in K-12 education, educational publishing, education technology, or professional learning.
• Familiarity with conferences for educators, school administrators, and district leaders.
• Experience with event promotion, lead capture, CRM updates, or sales follow-up.
• A degree in marketing, communications, event management, business, or a related field, or equivalent experience.
• Interest in events that share books, educational resources, or professional learning.

Responsibilities

• Coordinate logistics for in-person, virtual, and hybrid events, including venues, registration, travel, catering, audiovisual needs, and vendors.
• Keep calendars, timelines, checklists, schedules, and run-of-show documents current.
• Partner with the Director of Events to manage details and communications for authors, speakers, presenters, and facilitators.
• Create event materials, signage, and attendee communications with Marketing and Design, and promote events through email, social media, web, and Cvent.
• Plan trade show and convention booths, shipping, materials, product orders, staffing schedules, and author signings.
• Incorporate Corwin books and professional learning services into conference programming and customer engagement.
• Capture leads, maintain accurate attendee and prospect data in the CRM, and prepare event briefs and attendee lists to support timely Sales follow-up.
• Track expenses and invoices, and manage book shipments and supplies with Warehouse, Customer Service, and Operations.
• Provide onsite support at major events and resolve issues to support a positive experience for attendees, presenters, and colleagues.
• Report registrations, attendance, feedback, and results after events, and keep partners updated on progress and open items.

Benefits

• Comprehensive PPO medical, dental, and vision care benefits, with Sage covering most premium costs.
• Company-sponsored anniversary trip every 5 years.
• 401(k)-matching program of 100% up to 5% of pay.
• Financial support for bachelor's and graduate-level degree programs and learning for personal interest.
• Hybrid or remote work, depending on the role.
• Other significant benefits and unique programs that support a healthy life.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed