Events Administrative Assistant

Harris County Department of Education•Houston, TX

About The Position

Responsible for managing special events for the Center for Educator Success. Assist in planning programs for student and/or teacher training and professional development for annual events, conferences, and other related community events. Responsible for general record keeping, maintaining department calendar of events, managing communications, knowledge management, and reporting for the division.

Requirements

High school diploma or GED certificate
Ability to communicate effectively (verbal and written) using proper English
Ability to use a personal computer including use of the following software: Microsoft Word Excel PowerPoint Adobe Acrobat Professional Microsoft OneNote and TEAMS
Ability to work with numbers in a rapid and accurate manner
Ability to organize, prioritize and meet established deadlines
Ability to maintain well-organized and accurate records
Ability to maintain accurate and auditable records
Ability to communicate internally and externally with numerous stakeholders
Three years of high-level administrative assistant experience.
Three years, or the equivalent, in related job experience

Nice To Haves

Paraprofessional certification preferred

Responsibilities

Organize CES division to execute on all events hosted by the division including professional development, annual events, conferences and related community events.
Assist in the planning of programs for student and/or teacher training and professional development for annual events, conferences, and other related community events.
Maintain CES Division calendar communicating key events with all stakeholders.
Assist in the preparation of workshops, conferences, and leadership development.
Work with the Partnerships and Certification Team and Communications and Marketing and Client Engagement divisions to create flyers and one pagers for workshops, conferences, and annual events.
Share financial documents for processing by the Financial Administrative Assistants including post payment authorizations, purchase orders, budget amendments, and other financial paperwork for the division and specialists.
Assist in the planning and preparation of budgets.
Assist in submission of HCDE Board Agenda items, as well as contracts.
Provide leadership to other support staff in the division and assist in ensuring completeness, accuracy and timelines of completion of reports.
Develop, maintain, and distribute as required specialized records and reports.
Prepare and maintain a variety of spreadsheets and databases.
Book rooms for meetings and special events.
Draft correspondence, edit documents, and take minutes of meetings.
Maintain confidentiality of records and meetings.
Maintain good relationships with department personnel, clients and public.
Serve on HCDE committees and participate in functions supporting the organization’s mission.
Perform other duties as assigned.