Administrative Assistant, Donor Relations & Special Events

Penn State University • Benner Township, PA

2d • $40,608 - $58,836 • Hybrid

About The Position

Penn State is currently seeking an Administrative Assistant to support the Office of Donor Relations & Special Events. As a member of the Division of Development and Alumni Relations, this role plays an integral part in Penn State’s future and contributes to a successful fundraising and alumni relations operation. The position reports to the Director of Donor Relations & Special Events and works closely with central development offices and other partners.

Requirements

• Proficiency in Office 365 (including Excel), SAP Concur, and Zoom.
• Strong experience managing complex schedules, coordinating meetings across multiple offices, resolving scheduling conflicts, and maintaining a high-volume calendar for a director-level executive.
• Attention to detail and exceptional organization skills.
• Exemplary interpersonal and communication skills.
• The ability to create and maintain an inclusive and respectful environment for all students and colleagues.
• A proven ability to self-motivate and work both independently and as part of a team.
• A commitment to professional development, learning, and being mentored.
• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Ellucian Advance, Salesforce, Cvent, Workday, and/or Workfront knowledge is helpful.

Responsibilities

• Provide administrative support to the Director of Donor Relations & Special Events, such as arranging meetings and coordinating office calendars.
• Monitor budget expenditures, including serving as a liaison with Finance and maintaining monthly budget tracking.
• Handle office management tasks, such as screening phone calls, ordering and inventorying supplies, submitting requests to the Office of Physical Plant, and serving as resource lead for computer support.
• Support the special events and stewardship teams, including serving as registration back up, assisting the football cultivation program, providing on-site event support, and assisting with mailings.
• Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications.
• Maintain and monitor department calendar and greet visitors entering the office.
• Provide general office support, manage new staff onboarding procedures, and assist with special projects.

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED