Administrative & Events Coordinator

Transcend Specialized Dentistry • Vancouver, BC

3d • CA$30 - CA$34 • Onsite

About The Position

The Administrative & Events Coordinator is the operational hub of our group's education and events activities. You will coordinate projects, manage program registrations and memberships, support events from planning through post-event documentation, assist with executive scheduling and logistics, keep records accurate and current, and follow up on outstanding tasks—ensuring everything runs accurately and on time, and nothing falls through the cracks. This is a role for someone who works hard, stays impeccably organized, and takes pride in getting every detail right.

Requirements

• Minimum 2 years' experience in administration, operations, or coordination — events, continuing education, dental/healthcare, or professional services preferred
• Demonstrated success managing registrations, records, projects, or event logistics
• Exceptional organization, attention to detail, and follow-through on deadlines
• Exceptional interpersonal, written, and verbal communication skills
• Outstanding proficiency in English
• Tech-savvy — proficient in Google Workspace (Gmail, Drive, Sheets) and quick to learn new tools
• Track record of reliability and consistent performance

Nice To Haves

• experience with Asana, Mailchimp, Zoom webinars, or event and registration platforms

Responsibilities

• Manage day-to-day administrative workflow, task tracking, and follow-ups
• Maintain shared calendars, project timelines, and deadlines; prepare reports and summaries
• Manage incoming inquiries and direct requests to the appropriate team member
• Keep records, checklists, and documentation organized and current
• Process program registrations, renewals, transfers, cancellations, and waitlists
• Monitor payments and keep participant and membership records accurate
• Coordinate confirmations and onboarding communications
• Coordinate courses, hands-on workshops, and webinars — setup, reminder emails, and speaker and venue logistics
• Prepare participant materials, name badges, and registration packages; support events on-site
• Complete post-event administration — attendance records, CE certificates, recordings, and feedback surveys
• Support executive scheduling, engagement logistics, and travel bookings
• Prepare invoices, track payments, and organize receipts and financial documentation
• Help keep our website and registration information accurate and up to date
• Manage a shared inbox and keep communications prompt, professional, and on track
• Coordinate communications with speakers, sponsors, partners, and members, escalating where appropriate

Benefits

• Competitive compensation with performance-based bonus opportunities
• A tenure-based benefits program that grows with you — health and wellness spending, retirement contributions, and increasing time off
• In-house dental care, covered parking downtown, and a paid birthday day off
• Comprehensive onboarding, with ongoing training and professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed