Sales & Events Administrative Coordinator

WinSport•Calgary, AB

12h•Onsite

About The Position

The Sales & Events Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This position is responsible for providing administrative support to a team of Sales/Events Managers, alongside the planning and execution of basic events. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service and problem-solving skills.

Requirements

Must be proficient in MS Office (Word, Excel, Outlook, PowerPoint, etc).
Must have a valid driver’s license and the ability to work a flexible schedule including extended days, evenings and weekends as necessary.
Proven organizational, time-management and multi-tasking skills.
Strong customer service focus.
Effective people skills and well developed oral and written communication skills and the ability to communicate and interact effectively at all levels.
Highly organized, detailed and able to prioritize and work on several events/projects simultaneously while demonstrating flexibility in working with last minute changes.
Effective follow through skills regarding a multitude of daily administrative and logistical requirements.
Strong verbal and written communication skills, including but not limited to the ability to comprehend, transmit, edit and create well written instructions and business correspondence.

Nice To Haves

Experience in sales, hospitality or events considered an asset.
Experience with Ungerboeck (Momentus) Event Management software considered an asset

Responsibilities

Provide administrative support to the sales and events team and COO, including pulling reports, organizing meetings, taking minutes, and chasing up overdue client payments. Ensure information is correct and up to date in our event booking software – making sure account details are up to date, item resources are correct, menus are correctly inputted into the system
Assist sales leaders in improving productivity and help Event Specialists prioritize their time by providing various support services.
Handle all incoming new inquiries sent through the sales inbox, sales phone line, or website, and divert them to the appropriate business unit or salesperson.
Assist the department with special projects as needed.
Manage internal events, and tenant event requests and logistics. Provide on-site event support when needed.
Demonstrate safe work practices at all times by adhering to safety policies and procedures. Report any safety hazards or concerns to the appropriate individuals. Review all OH&S notices and distribute to OH&S board.
Perform other duties as required.