Sales & Events Coordinator

Vine Street Hospitality•Los Angeles, CA

1d•$0 - $31•Onsite

About The Position

The Sales & Events Coordinator provides administrative, sales, and operational support for the hotel’s Private Events and Group Room Block business. This role works closely with and supports the Events Manager and Director of Sales assisting with event sales administration, group reservations, documentation, billing, and on-site coordination. The position is designed to ensure consistency, accuracy, and timely execution across private events and group room block activity.

Requirements

2–4 years of experience in hotel events, sales coordination, group reservations, or a related administrative role
Strong organizational and administrative skills with a high level of attention to detail
Excellent interpersonal and customer service skills
Excellent time-management skills; prioritizing and completing assigned job tasks effectively
Capable of working effectively independently with minimal supervision
Ability to elicit and accept constructive feedback
Professional written and verbal communication skills
Proficiency with CRM and event management systems; TripleSeat experience preferred

Responsibilities

Respond to private event RFPs within established service-level timeframes (24–48 hours) using approved templates
Prepare and customize standardized RFP templates for small-format events, including but not limited to: Brunch, lunch, and dinner requests for Lemon Grove, Cinema requests, Member and referral-based leads
Coordinate and conduct site visits in support of the Events Manager and Director of Sales
Maintain organized electronic files for proposals, contracts, and event documentation
Enter and maintain accurate client, lead, and event data in TripleSeat
Develop, program, and distribute Banquet Event Orders (BEOs) for private and programming events
Ensure BEOs contain complete and accurate information, including menus, timelines, room setups, and service notes
Distribute finalized BEOs to internal departments
Manage menu templates and update menu picklists in TripleSeat
Coordinate creation of event-related signage and material
Coordinate internal meetings and internal networking events, including BEO preparation
Maintain accurate data entry in TripleSeat and StayNTouch systems, including preparation of resumes for all group blocks
Ensure proper organization and cleanliness of event storage areas
Provide on-site event coordination as assigned
Coordinate small room requirements for private event clients
Manage data entry into StayNTouch and TripleSeat for accurate reporting and inventory of spaces
Manage Group Turnover communications and distribute Group Turnover emails as required
Supply group clients with final rooming lists
Deliver Group Resumes to team
Prepare and distribute invoices to groups and group travel agents pre and post stay
Process deposits and collect final payments for private events and group bookings
Obtain final BEO approvals and signatures prior to events
Support accurate billing, documentation compliance, and payment reconciliation