Events Coordinator

Gowling WLG•Vancouver, BC

2d•CA$52,500 - CA$68,000•Hybrid

About The Position

Gowling WLG is hiring an Events Coordinator to join our Vancouver office for a 12 month contract! Events have the power to connect, build relationships, shape perceptions, demonstrate expertise and transcend boundaries. At Gowling WLG, events are a core component of our client, people and community engagement approach and our go-to-market strategy. To us, an event isn’t a moment-in-time; it’s an opportunity to engage, delight and create memorable experiences for our clients, people and communities - before, during and after each interaction. The Events Coordinator plays a key role in supporting the delivery of consistently high-quality event experiences across the Firm — locally and nationally, in-person, virtual, and hybrid. This role focuses on strong execution, operational excellence, and collaboration, while building the foundational skills required to grow into more complex and strategic event delivery roles over time. Events Coordinators are highly organized, dependable, and service-oriented team players who take pride in delivering polished, well-run events. They work closely with Events Specialists and Leads, as well as colleagues across BD & Marketing, Office Services, Hospitality, and other internal teams to support seamless planning and execution.

Requirements

Post-secondary degree or diploma in event planning, marketing, communications, hospitality, or a related field, or equivalent practical experience.
Minimum of 1–2 years of experience supporting or coordinating events; experience in a professional services or B2B environment is an asset.
Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines simultaneously.
Clear written and verbal communication skills, with a professional and client-service-oriented approach.
High level of attention to detail and accountability.
Comfortable working in a fast-paced, dynamic environment with shifting priorities.
Willingness to learn and adopt event technology, CRM tools, and Firm processes.
Proficient in Microsoft Office and comfortable learning new systems and platforms.
Collaborative team player with the ability to work effectively across cross-functional, dispersed teams.

Responsibilities

Independently execute smaller-scale, recurring, or lower-complexity local events with clearly defined objectives, timelines, and requirements, or works with Specialists and Leads in a supporting role
Collaborate closely with relevant stakeholders to ensure all initiatives are executed flawlessly, on time and on budget, delivering best-in-class experiences
Support and/or manage event logistics including invitations, registration, materials, name tags, speaker coordination, room setup, AV/technical support, catering, and on-site execution
Liaise with internal service teams and external vendors to support timely delivery of event components and smooth on-the-day execution
Develop and manage detailed project plans for assigned events, including budgets, approval pathways, key dates and milestones with a high-level of accountability to ensure deadlines and deliverables are met
Partner with Communications, Translation, Brand, Digital and Social media teams to activate cohesive event messaging, ensure brand consistency, support promotion, and enable thoughtful follow-up
Maintain and update the centralized Calendar of Events to support internal visibility, coordination, and engagement
Prepare post-event reports and summaries, including attendance, feedback, and basic KPI tracking
Using CRM, support data tracking and basic ROI reporting through campaign and event setup, attendee details, and data accuracy
Help support the management of Firm tickets (season tickets for all sporting and concert events), branded merchandise and gifts for client and internal events and initiatives
Provide administrative and organizational support to Events & BD team members as needed
Establish and maintain strong working relationships across the Events team, BD & Marketing, and office-based partners to support consistent and effective event delivery
Contribute ideas to enhance event experiences and identify opportunities to improve engagement, efficiency, and attendee satisfaction
Proactively identify issues, risks, or gaps and escalate appropriately to support successful outcomes
Demonstrate curiosity and a growth mindset by incorporating feedback, best practices, and shared learnings into day-to-day work