Events Administrative Assistant

Marriott•Scottsdale, AZ

2d•Onsite

About The Position

This position involves a variety of administrative tasks to support event operations. Key responsibilities include data entry and retrieval, document preparation, mail handling, and maintaining filing systems. The role also requires adherence to company policies, professional guest interaction, and effective communication with colleagues. Physical demands include lifting objects up to 10 pounds. The company is committed to equal opportunity and fostering a diverse environment. The Westin brand focuses on guest well-being and seeks passionate, active, optimistic, and adventurous associates.

Requirements

Proficiency in using a keyboard, mouse, or trackball for data entry and retrieval.
Ability to operate standard office equipment.
Experience with word processing, spreadsheet, database, or presentation software.
Skills in handling incoming and outgoing mail.
Capability to create and maintain filing systems.
Ability to compile, copy, sort, and file records.
Competence in entering and locating work-related information using computers and/or point of sale systems.
Adherence to company policies and procedures.
Clean and professional uniform and personal appearance.
Maintenance of confidentiality of proprietary information.
Protection of company assets.
Ability to welcome and acknowledge guests according to company standards.
Skill in anticipating and addressing guests’ service needs.
Ability to assist individuals with disabilities.
Clear and professional communication skills.
Accurate and complete preparation and review of written documents.
Appropriate telephone etiquette.
Ability to develop and maintain positive working relationships.
Ability to support team goals.
Appropriate response to employee concerns.
Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Nice To Haves

Passionate
Active
Takes pride in well-being practices
Optimistic
Adventurous

Responsibilities

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.
Transmit information or documents using a computer, mail, or facsimile machine.
Operate standard office equipment other than computers.
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
Handle incoming and outgoing mail, including date stamping and distributing incoming mail.
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets.
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation.
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette.
Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Perform other reasonable job duties as requested by Supervisors.