Events Administrative Assistant

RRR Seasonal Career Center•Gypsum, CO

12d•Hybrid

About The Position

The Events Administrative Assistant supports Roundup River Ranch’s Development Team with development operations, fundraising activities, and signature events, including The Bullseye Roundup and A Grateful Harvest. This part-time seasonal/temporary role supports the high-demand events and fundraising season during July and August. The position provides administrative and event support, including maintaining tracking materials, assisting with donor acknowledgements, preparing event materials and gifts, and helping with event setup and fulfillment. The role is based at the Avon and Camp offices with remote work.

Requirements

At least 1 year of work experience in an administrative role.
Computer proficiency and practical experience with word processing, databases, and internet navigation.
Excellent verbal and written communication skills.
Ability to quickly learn and adapt to new software and systems.
Intermediate to advanced Microsoft Office Suite skills.
Ability to work independently, prioritize tasks, meet deadlines, and follow through to completion.
Demonstrated organizational and administrative abilities with meticulous attention to detail.
Ability to maintain strict confidentiality.
Demonstrates the organization’s Guideposts in all aspects of work.

Responsibilities

Support general administrative needs related to development, events, and fundraising activities.
Assist with event and development tracking spreadsheets.
Help the Development Team prepare for and follow up on meetings as needed.
Assist with mailing donor acknowledgement letters.
Write handwritten thank-you notes to online auction supporters.
Assist the Development Team with daily operations and errands.
Help fulfill donor silent auction packages, including picking up items before events and delivering items afterward.
Support preparation of event materials and donor gifts.
Support preparation and execution of The Bullseye Roundup and A Grateful Harvest.
Perform other duties as assigned, including organization-wide and mission-supporting tasks.