Events & Activation Production Specialist

Thrive Global

1d • $77,000 - $94,000

About The Position

We are looking for a hands-on, highly organized Events & Activation Production Specialist to support the planning, coordination, production and deployment of the live events, activations, exhibits, panels, and private convenings that bring Thrive’s science-backed methodology and strategic partnerships to life. Working closely with Thrive’s Global Head of Strategic Health Partnerships and Chief Communications Officer, you will serve as the connective tissue across our internal teams, our customers, executives, speakers, guests, and the production vendors and service providers who help us deliver flawless on-site experiences. This is a builder’s role for someone who thrives in fast-paced, high-stakes environments, juggles multiple simultaneous shows and programs with ease, and has the show-floor instincts to keep things on track when the unexpected happens.

Requirements

• 3–5 years in event coordination, exhibit management, or experiential marketing – ideally at a trade show or event agency, exhibit house, or on the client side running a congress calendar.
• Proven track record managing multiple simultaneous events or shows, not just one at a time.
• Hands-on, on-site show floor experience – this is non-negotiable; you’ve been there when things go sideways and know how to recover.
• Experience selecting and managing production vendors and service providers against scope, budget, and deadlines.
• Comfort working closely with senior leaders and customer teams in a high-visibility, fast-moving environment.
• Ability and willingness to travel regularly and work occasional nights and weekends.
• A clear, confident communicator who quickly builds strong working relationships with internal partners, customers, and vendors.
• Highly organized and detail-oriented, with a proactive approach to anticipating needs and heading off problems before they happen.
• A savvy tactical executor with a bias for action who takes initiative and drives projects forward with minimal oversight, while recognizing which decisions require leadership input or approval.
• Energized by white space – you thrive in ambiguity, fast-paced environments, and the chance to shape and scale new programs.
• Calm under pressure, with the show-floor instincts to keep things on track when the unexpected happens.

Nice To Haves

• Experience coordinating across communications, content, creative, social media, and production teams is preferred.
• Experience in healthcare, pharmaceutical, corporate communications, or another regulated environment is helpful but not required.

Responsibilities

• Support the Chief Communications Officer and Global Head of Strategic Health Partnerships in translating event concepts and customer objectives into clear work-plans, production timelines, run-of-show documents, task lists, and next steps.
• Manage the end-to-end production and deployment of events and activations that showcase Thrive’s methodology at live events, congresses, and customer programs, working within the strategy, objectives, and direction established by Thrive leadership.
• Serve as a key day-to-day event production point of contact for customer teams, ensuring their goals are reflected in every activation and that they have a seamless, world-class experience. Escalate strategic decisions, material scope changes, and sensitive customer issues to Thrive leadership.
• Source, brief, and manage external production service providers and vendors, holding them accountable to scope, timeline, and budget. Coordinate estimates, contracts, production schedules, deliverables, and invoices with the appropriate internal teams.
• Coordinate and help run multiple concurrent events and shows, keeping logistics, timelines, and stakeholders aligned across a busy congress and activation calendar.
• Maintain event workplans, calendars, action-item trackers, guest and speaker logistics, approval deadlines, production documents, and status updates so that internal teams and vendors remain aligned.
• Coordinate with communications, content, social, creative, and video teams to track event-related materials, approvals, signage, presentations, scripts, content capture, and social assets. This role supports execution and coordination but does not own communications strategy or messaging.
• Support scheduling, briefing materials, travel details, rehearsals, greenroom needs, and other logistical requirements for Thrive leaders, customer executives, speakers, and guests.
• Be present on the show floor to lead set-up, manage live execution, and solve problems in real time when things go sideways.
• Coordinate event closeout, including vendor reconciliation, final invoices, asset collection, follow-up items, and documentation of key outcomes and lessons learned.

Benefits

• Mission-Driven Impact
• Career Growth
• Human-Centric Culture
• Competitive Compensation
• Medical, dental, and vision coverage
• 401(k) program with company match
• Generous paid time-off programs
• Thrive Time, a benefit unique to Thrive that gives employees additional paid time off after major projects or intense periods of work to truly recharge and recover.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed