Clinical Activation Specialist

Yale New Haven Health•New Haven, CT

About The Position

The Clinical Activation Specialist serves as the communications link between the Facilities Design & Construction Division and clients, contractors, suppliers, vendors, design professionals, and the Connecticut Department of Health. The role is the primary contact with the YNHH Space Committee and Bed Implementation Committee for capital projects, and coordinates clinical logistics, phasing, soft-cost budgets, and project components outside the direct purview of Project Managers. The position requires leadership, sensitivity to team dynamics, careful handling and distribution of sensitive information, and the ability to support departments with move planning, logistics, budgeting, and scheduling. Effective time management and prioritization are important. The Clinical Activation Specialist reports to the Associate Director of Facilities Design and Construction. No professional or technical personnel report directly to this position, except administrative and support personnel. The specialist supports project planning, design, and construction by coordinating project scope, objectives, schedules, budgets, consultants, vendors, and communications with clients and internal teams. Responsibilities span schematic design and design development through construction closeout and post-occupancy evaluation. The position may assign work, establish schedules, instruct team members, and critique their efforts, but may not change contractual scope without written approval from the client and Department Director and has no hire-and-fire authority.

Requirements

Bachelor's degree in nursing, respiratory care, or another related clinical area.
At least three years of experience in a comparable setting.
Ability to develop understanding and cooperation among groups with divergent interests while meeting hospital or health system and departmental goals.
Ability to review and prepare facilities plans and drawings, including planning, space activities, and asset management, using AutoCAD viewers and Facilities Management software.
Working knowledge of Microsoft Excel, Word, and Outlook.
Must be able to obtain CHC Certification from ASHE within two years.
Moderate physical effort, including intermittent standing, walking, and reaching without assistance.
Ability to perform close computer work requiring intense concentration for more than half of the day.
Ability to discern color and hear conversations and telephone communications clearly.
Ability to negotiate construction and renovation sites, including stairs and ladders, without assistance.

Nice To Haves

Additional education in management.
Bachelor of Arts degree in interior design, environmental design, or interior architecture.
Some knowledge of building and accessibility codes.
Association with ASID, IIDA, or IFMA.

Responsibilities

Understand vendor contracts for project planning, design, and construction, as well as client objectives, and work to satisfy client goals.
Work with Project Managers to analyze project scope and client-specific objectives, organize project work, and establish procedures.
Review incoming project information and distribute it to internal teams, consultants, and contractors.
Obtain outside consultant and vendor services as required and budgeted.
Work with Project Managers to develop and monitor design and construction schedules to meet client and hospital or health system objectives.
Notify the client of project scope changes and prepare or revise project budgets in coordination with Project Managers.
Keep the client, Departmental Director, and Finance department informed of project financial status.
Work with Project Managers to develop construction budgets and schedules, identify long-lead items, and propose the form of construction contract as needed.
Attend key planning and design meetings and construction meetings as needed.
Provide clinical design and logistical support to design and project management teams for development of project programs, designs, budgets, and schedules.
Review pre-bid estimates with Project Managers.
Review contract documents for conformance with current practices, standards, and requirements.
Independently review contract drawings and specifications with Project Managers for completeness, correctness, and coordination, and ensure required corrections and clarifications are made.
Schedule and attend job meetings as requested or required by Project Managers and clients.
Review proposed modifications to contract drawings and specifications with Project Managers, whether initiated by the client or contractors.
Consult with the Project Architect and Department Manager on modifications and design changes, and request change drawings from the Project Architect as needed.
Review change estimates with Project Managers.
Work with appropriate personnel to prepare punch lists.
Review warranties, guarantees, and other specification closeout requirements.
Meet with the client approximately one year after occupancy for project evaluation.
Work with the YNHH Space Committee to identify program needs and coordinate planning and space requirements with users, Facilities Planning & Design, and Administration.
Assign work within the project team, establish schedules, instruct team members, and critique their efforts.
Promote interdepartmental communication and cooperation and support the development of technical skills in subordinates.