Specialist, People Activation Events and Special Projects

Advocate Health and Hospitals Corporation • Charlotte, NC

5d • Hybrid

About The Position

This role is responsible for assisting with coordinating, planning, execution, and delivery of enterprise people activation events and special projects that support organizational priorities and People & Culture vision and strategic pillars. This role plays a key part in coordinating seamless, high-impact experiences across both virtual and in-person formats, including, but not limited to enterprise events, town halls, leadership forums and other events. Will collaborate closely with cross-functional teams to drive visibility, alignment, and execution of initiatives that activate leaders and teammates.

Requirements

• Bachelor’s degree in Project Management, Communications, Marketing, Business Administration, or a related field.
• Typically requires 2 years of experience in project coordination, program support, or administrative roles with exposure to cross-functional teams.
• Strong organizational and time management skills, with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., SharePoint, Teams).
• Ability to manage multiple priorities in a fast-paced environment.
• Collaborative mindset and a passion for creating meaningful employee experiences.
• Familiarity with project management tools.
• Comfort working with senior leaders and cross-functional teams.

Responsibilities

• Support the planning and execution of special projects, including enterprise events, strategic initiatives, and internal campaigns.
• Develop and maintain detailed project plans, status updates, and post-project evaluations to support continuous improvement.
• Manage project timelines, deliverables, and milestones to ensure timely and high-quality execution.
• Develop and implement communication plans that drive clarity, alignment, and engagement across project stakeholders.
• Identify and implement opportunities to streamline workflows and enhance project delivery.
• Proactively resolve issues that may impact timeline, scope and quality.
• Provide day-to-day operational support to the Events & Special Projects team, ensuring readiness and responsiveness.

Benefits

• Competitive compensation
• Generous retirement offerings
• Programs that invest in your career development
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level