Event Set Up Coordinator

Aston Carter • Santa Clara, CA

10d • $32 - $40 • Onsite

About The Position

The Event Technician supports a corporate campus by coordinating and providing technical support for onsite meetings, conferences, executive events, and workplace activities. The role ensures meeting rooms and event spaces are operational and ready, troubleshoots audiovisual and conferencing issues, and delivers customer service to executives, employees, and guests. The position works closely with Workplace Experience, Facilities, IT, Security, vendors, and other partners to support successful events and a high-quality workplace experience.

This is a contract position based onsite in Santa Clara, California. The schedule is Monday through Friday, 8 AM to 5 PM. The stated pay range is $32.00–$40.00 per hour; individual compensation depends on qualifications, skills, experience, job knowledge, location, internal equity, and other job-related factors. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave such as PTO, vacation, or sick leave.

Requirements

• At least 2 years of event technology, conference services, or related technical support experience.
• Experience supporting corporate meetings, executive presentations, or large-scale events.
• Hands-on experience with Microsoft Teams Rooms, Zoom Rooms, Webex, or similar conferencing platforms.
• Strong troubleshooting skills involving audiovisual, video conferencing, and presentation technologies.
• Excellent customer service and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfort supporting executive and client-facing events.

Nice To Haves

• Experience supporting a large corporate campus or enterprise environment.
• CTS (Certified Technology Specialist) certification or equivalent audiovisual credentials.
• Experience with digital signage, streaming platforms, and event production tools.
• Familiarity with ticketing systems and workplace service management platforms.

Responsibilities

• Provide onsite technical support for meetings, town halls, executive briefings, trainings, and special events.
• Set up, test, and operate audiovisual equipment, including microphones, displays, projectors, cameras, speakers, and video conferencing platforms.
• Ensure meeting rooms and event spaces are operational and event-ready.
• Troubleshoot audiovisual, connectivity, and presentation issues in real time.
• Support hybrid meetings with onsite and remote participants.
• Serve as the primary point of contact for event-related technical support.
• Deliver a high-touch customer experience for executives, employees, and guests.
• Partner with Workplace Experience, Facilities, IT, and Security teams to support successful event execution.
• Maintain professionalism and composure while supporting high-visibility meetings and leadership events.
• Perform routine inspections and preventative maintenance on audiovisual equipment.
• Track, inventory, and maintain event technology assets and supplies.
• Maintain documentation about equipment configurations, event setups, and troubleshooting procedures.
• Coordinate vendor support and repairs when necessary.
• Assist with room scheduling coordination and event logistics.
• Support campus activities, employee engagement events, and company functions.
• Follow workplace safety standards and operational procedures.
• Identify opportunities to improve event support processes and user experience.

Benefits

• Medical, dental, and vision coverage, subject to eligibility and plan terms.
• Critical illness, accident, and hospital coverage, subject to eligibility and plan terms.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available.
• Voluntary life and AD&D insurance for the employee and dependents.
• Short- and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time off or leave, including PTO, vacation, or sick leave, subject to eligibility and applicable terms.

What This Job Offers

• Education Level: No Education Listed