Set Up Coordinator

Yamaha Motor Corporation, USA•Kennesaw, GA

9d•Onsite

About The Position

Yamaha is hiring a Set-up Coordinator for its Finance team in Kennesaw, Georgia. The coordinator owns the onboarding process for new dealers, including setting up and maintaining customer files, entering information, reviewing credit approvals and customer legal documentation, and helping develop and standardize the new dealer setup process. The role also manages dealer records and required documentation, supports compliance and audit activities, and handles digital document archiving in accordance with corporate records-retention policy and J-Sox controls.

Requirements

At least 2 years of related work experience.
Document management experience.
Knowledge of SAP, ACCESS, or other database management systems.
Strong computer skills, including Microsoft Excel and Outlook.
Exceptional attention to detail.
Superior organizational skills.
Excellent oral and written communication skills.
Ability to learn quickly and take initiative.
Ability to work well in a team environment.

Nice To Haves

Associate degree preferred.
Knowledge of state requirements for dealer setup preferred.

Responsibilities

Set up new dealer accounts and add product lines to existing dealers, including entering information into Dealer Master Data Management (MDM), notifying other divisions and outside financing services, verifying legal documentation, and following up on missing or incorrect documents.
File DMV paperwork for dealer licensing and meet the requirements of each state, ensuring the information is accurate.
Follow procedures for customer account changes, relocations, and terminations.
Process dealer terminations by canceling the dealer in MDM, notifying appropriate intercompany personnel, and canceling the dealer legal file.
Follow up on and maintain customer tax exemption certificate updates annually or as required.
Audit legal documents for accuracy and compliance.
Complete project-based assignments, such as preparing documents for digitization and working with an outside vendor.
Archive digital documents in accordance with corporate records-retention policy and J-Sox controls.
Perform other duties as assigned.