Event Set Up Crew

Millenniumsoft•Indianapolis, IN

9d•Onsite

About The Position

The Event Set Up Crew member ensures that 33 conference rooms and the Statehouse have the furniture and equipment required for events, arranged according to schedule or direction. The role also sets up and troubleshoots sound, audio, visual, and live-streaming equipment. The position does not directly supervise State employees, but supervises and assists Project Search interns on assigned projects, serves as a group leader, and helps train new staff. The position is onsite at the Statehouse and conference center, primarily indoors with occasional outdoor work. The schedule is event-based and may include weekends with minimal notice. The role requires six months of experience transporting and moving furniture and equipment in conference rooms, plus practical experience with audio, video, sound, and commercial-grade cleaning equipment. Pay is $28.03 per hour.

Requirements

Six months of experience transporting and moving furniture and equipment in conference rooms.
Practical experience with audio, video, and sound equipment and commercial-grade cleaning equipment.
High school diploma or equivalent.
Ability to work weekends with minimal notice.
Ability to perform manual tasks involving constant standing, walking, lifting, bending, twisting, and stooping.
Ability to lift and move moderately heavy furniture and equipment and to push and pull flatbed carts.
Ability to work entirely in a non-sitting position.
Knowledge of sound equipment, mixers, microphones, speakers, and cabling, including setting up monitors and connecting to sound systems.
Ability to troubleshoot equipment failures at a moment’s notice.
Creative problem-solving skills, including working with limited resources.
Customer service skills.
Ability to read and interpret reservation forms and room setup instructions.
Ability to plan, organize, and prioritize daily schedules and equipment.
Flexibility and ability to adapt quickly to changing tasks and deadlines.
Written and verbal communication skills; excellent oral communication is preferred.
Ability to work with coworkers, other state agencies, and the public.
Ability to follow written and verbal instructions and work with minimal supervision.

Responsibilities

Lead setup of specialized sound, audio, visual, and live-streaming equipment, including sound mixers, monitors, DVD players, mult boxes, and podium equipment.
Troubleshoot and repair State-provided and customer-provided sound and audio equipment.
Review worksheets, organize timelines, and plan setups for rooms and Statehouse activities.
Assess conference rooms and Statehouse event locations, gather needed equipment, and prepare spaces.
Ensure doors are unlocked, lights are on, and blinds are fully open.
Move unneeded equipment and furniture to the storeroom.
Set up requested equipment and furniture.
Clean, vacuum, dust, and remove trash so rooms and meeting areas are presentable.
Clear customer trash and catering debris from Statehouse event spaces.
Reset Statehouse event spaces within the required timeframe, especially during Legislative Session.
Clean carpets as scheduled or needed using a commercial-grade floor scrubber.
Lead other staff when the supervisor is absent.
Supervise and assist Project Search interns and help train new staff.
Help the Supervisor maintain supply inventory through daily physical counts and tracking.
Serve as the sole point of contact during weekend events.