Event Specialist (6 Month Contract)

Wealthsimple Technologies • ,

2d • CA$69,600 - CA$87,000 • Onsite

About The Position

As the Event Specialist, you are the logistical expert behind Wealthsimple’s most important internal moments. You’ll own the end-to-end planning and execution of large-scale company events, recurring team gatherings, and complex offsites, often involving hundreds of employees across multiple locations.
This is a highly hands-on, onsite role. You’ll manage complexity calmly, make real-time decisions during live events, and ensure every detail is thoughtfully executed. You’ll partner closely with cross-functional teams to deliver consistent, high-quality experiences for both in-person and remote employees.

Requirements

• 5+ years of experience in corporate event planning or complex logistical coordination, ideally in a fast-paced technology or high-growth environment.
• Proven experience owning the end-to-end execution of large, complex events involving multiple vendors, locations, and stakeholders.
• Strong track record managing event budgets, reviewing vendor quotes, and delivering accurate cost reconciliation.
• Excellent judgment and the ability to stay calm, decisive, and solutions-oriented in high-pressure, live-event environments.
• Strong interpersonal skills - you’re comfortable managing vendors, partnering with internal teams, and being the onsite point of escalation.
• Highly organized, detail-oriented, and motivated by execution excellence.
• A builder mindset: you enjoy improving systems and processes, not just running events.
• Comfortable being the face of the event onsite and a calm point of escalation when things change.

Responsibilities

• Own the full execution of all major internal events, including company-wide gatherings, team offsites, and large in-office takeovers (e.g., team Go Days).
• Partner with Employee Resource Groups (ERGs) providing hands-on logistics support, vendor coordination, and budget guidance to bring community and cultural programming to life.
• Lead end-to-end vendor management for events, including catering, A/V, venues, rentals, and entertainment - owning contracts, timelines, and delivery quality.
• Act as the primary onsite lead during events, managing vendors, troubleshooting issues in real time, and ensuring smooth guest flow and technical operations.
• Proactively identify risks and develop contingency plans to handle last-minute changes or issues.
• Track event budgets end to end, manage invoices, and deliver clear post-event budget reconciliation and reporting.
• Coordinate large group bookings for desks, meeting rooms, and common spaces to support team visits and offsites.
• Manage logistics for external guests attending events, including special access needs (security, building access, elevators) and vendor coordination.
• Own event-related travel logistics for teams, ensuring seamless in-person experiences for employees traveling to and from offsites.
• Partner with IT to support remote employee participation through hybrid event setups and localized activations for teams in Calgary and Vancouver.
• Work closely with the team to align event needs with daily office services, food & beverage programs, and onsite ops.
• Run post-event surveys, gather feedback, and translate learnings into concrete improvements to how events are planned and executed over time.
• Continuously improve event processes, templates, and systems to support scale and consistency.

Benefits

• Top-tier health benefits and life insurance
• Long-term group savings with employer match, through Wealthsimple for Business
• 20 vacation days, 4 wellness days, and unlimited sick and mental health days per year
• 90 days away: work outside Canada for up to 90 days per year
• Employee resource groups, including Rainbow (2SLGBTQ), Women of WS, and Black at WS

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed