Registration/Event Coordinator (6-month contract)

Alexander Group•Scottsdale, AZ

4d•$50,000 - $65,000

About The Position

Alexander Group is seeking a dynamic Registration/Event Coordinator to join our team for a six-month contract. The ideal candidate is an excellent communicator, able to work as part of a team, handle multiple tasks and interact with diverse groups of people. In this role, you will contribute to the success of various events (our portfolio includes forums, symposiums, webinars and industry-specific events) designed for and attended by Fortune 1000 revenue growth executives.

Requirements

Proven experience (3-5 years) in business event coordination and/or in a B2B/B2C marketing coordination role
Maintain a high-level of world class responsiveness and professionalism to a wide range of guests/clients while representing the Firm
Ability to multitask and creatively problem solve under overlapping deadlines and in a live, fast-paced event environment
Highly collaborative, trustworthy, superb organization and communications skills, and tech savvy (MS Excel and Word experience required, Salesforce and Cvent experience a plus)
Ability to craft emails to guests with strong attention to detail and accuracy
Must be eligible to work in the U.S. at the time of application with no current or future restrictions or sponsorship necessary. TN visa accepted.

Nice To Haves

Salesforce and Cvent experience a plus

Responsibilities

Daily orchestration of registration activities and communications, fielding guest questions and generating accurate reports daily/weekly (or as needed) for events
Point of coordinating small events, ensuring that all logistical details are handled with precision and that the events run smoothly
Drive project timelines to stay organized and meet all deadlines
Support the event lifecycle for Alexander Group events, from initial requests through execution and post-event reporting
Monitor and evaluate the success of events and suggest improvements for future events
Participate in meetings with cross functional partners to provide input on event strategies and gather feedback
Serve as a main liaison for communications for event-related information, such as save-the-dates, invitations, registrations and confirmations
Contribute to venue selection processes
Orchestrate hotel room blocks, 3-5 events a year. Maintaining accurate rooming lists and contribute to attrition conversations based on registration volume/data
Support on-site execution, staffing and vendor management, contributing to the overall success of events
Join the Event team on pre-conference calls for events, assist with data entry, and support the execution of events, ensuring all details are meticulously managed
Master the usage of our EMS (Event Management System) to detail reservations, review incoming requests and manage all guest logistics efficiently
Understand meeting room capabilities and catering offerings to provide informed assistance to guests and employees
Use technology tools – Salesforce.com, Cvent (registration management system) and MS Office to ensure accurate and timely data entry and guest communications
Support KPI measurement and reporting, ensuring event success is measured against key objectives
As needed support for the event management leaders
Maintain confidentiality of proprietary company and guest information
Actively pursue professional development opportunities to stay ahead of trends in B2B event coordination