Event Coordinator

Hays Electrical Services • Houston, TX

12d • Onsite

About The Position

The Event Coordinator is an execution-focused role within the Marketing Department, supporting event planning, client outreach, and relationship-building initiatives that strengthen Hays Electrical Services’ connections with clients, partners, and the broader industry. The role coordinates client-facing events, outreach campaigns, and touchpoints that support client experience and brand visibility across commercial, industrial, and specialty markets.

This hands-on, coordination-driven position emphasizes event logistics, client communication, relationship support, and cross-departmental collaboration. The Event Coordinator does not own overall marketing strategy, but helps bring client-facing initiatives to life through disciplined execution, professionalism, and consistent adherence to brand standards. The position is based onsite in Houston, Texas, and reports to the Marketing Manager.

Requirements

• High school diploma required.
• 1–3 years of experience in client relations, event coordination, marketing, or a related field.
• Strong written and verbal communication skills and attention to detail.
• Experience coordinating events, client outreach, or hospitality-related logistics.
• Proficiency in Microsoft Office, including Outlook, Teams, Excel, and Word.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Detail-oriented, with a focus on quality, accuracy, and consistency in client-facing deliverables.
• Clear, professional communication skills and the ability to build relationships across departments, with clients, and at different leadership levels.
• Adaptable and proactive, with the ability to anticipate client needs and take initiative.
• Ability to execute quickly while maintaining accuracy and professionalism.
• Willingness to travel locally and occasionally work evenings or weekends for events.

Nice To Haves

• Experience in construction, engineering, or a related industry.
• Familiarity with Canva, Adobe Creative Suite, or similar design tools.
• Experience with SharePoint, OneDrive, or event/CRM tracking systems.
• Exposure to marketing analytics tools and event ROI reporting.

Responsibilities

• Coordinate logistics for client events, trade shows, conferences, and sponsorship activations, including scheduling, vendor coordination, and onsite support.
• Serve as a primary point of contact for client outreach about upcoming events, including invitations, RSVP tracking, and follow-up communication.
• Support planning and execution of client appreciation events, industry association functions, and community outreach initiatives.
• Maintain and update client and partner contact lists.
• Draft, edit, and schedule client-facing communications, invitations, and event promotions in accordance with brand standards.
• Support the creation of event collateral, signage, and promotional materials using Canva, Adobe, or similar platforms.
• Partner with the Marketing team to align event outreach with broader brand and campaign initiatives.
• Maintain and organize event files, client outreach records, and shared marketing platforms such as SharePoint and OneDrive.
• Manage event request forms, budgets, and SOP workflows to support timely tracking and execution.
• Provide administrative support for client-facing marketing projects and executive-level outreach.
• Track client engagement and event participation, and ensure timely thank-you communications and follow-up touchpoints.
• Monitor client feedback and event outcomes to identify opportunities to improve outreach and experience.
• Support post-event reporting, including attendance tracking and ROI metrics for leadership.
• Maintain accurate and current client and event records, calendars, outreach platforms, and communication channels.
• Complete event logistics, client communications, and deliverables on time, accurately, professionally, and in alignment with brand standards.
• Communicate proactively and consistently across departments and with clients, and identify opportunities to improve client experience, event execution, and outreach processes.
• Travel locally and occasionally work evenings or weekends for events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED