Event Coordinator

Legendary Inc•Destin, FL

8d•$40,000 - $45,000•Onsite

About The Position

The Event Coordinator assists with planning, coordinating, and executing HarborWalk Village events and programming, including holiday activities, festivals, weekly programming, and non-signature events. Working with the Event Operations Manager and other project and marketing staff, the coordinator supports logistics, vendor coordination, scheduling, budgeting, event setup and breakdown, inventory, procurement, and guest-experience improvements. The role also involves community outreach, communications, public relations support, event collateral distribution, and coordination with local groups, nonprofits, military organizations, volunteers, contract labor, tenants, resort departments, and community partners. The coordinator conducts market research and evaluates event and communication outcomes. Responsibilities include preparing after-action reports, reviewing attendance, weather, demographic, revenue, and other relevant data, and helping improve future efforts. The position requires strong organization, communication, interpersonal, problem-solving, and attention-to-detail skills, along with the ability to handle multiple operational demands and time-sensitive deadlines professionally. The role requires a flexible schedule, including availability for days, nights, weekends, and holidays. Work takes place indoors in climate-controlled conditions and outdoors in hot, cold, or inclement weather. The employee must meet the physical demands described in the posting, including sitting for long periods, standing, walking, reaching, and occasionally lifting heavier items with assistance. A valid driver’s license in effect for at least three years, with no major violations and no more than two minor violations in the past three years, is required. Employees must follow applicable safety rules and use appropriate personal protective equipment.

Requirements

Bachelor’s degree in hospitality, business administration, marketing, communications, or a related field.
Experience in event management and execution.
Good business sense.
Initiative, creativity, drive, and enthusiasm.
Outstanding interpersonal skills and attention to detail.
Ability to handle multiple requests and operational demands professionally, often under time-sensitive deadlines.
Ability to work a flexible schedule, including days, nights, weekends, and holidays.
Ability to speak, read, write, and comprehend English.
Ability to read and comprehend simple instructions, short correspondence, and memos, and to write simple or complex correspondence.
Ability to effectively present information in one-on-one and small-group situations to customers, clients, and other employees.
Ability to perform basic arithmetic using whole numbers, common fractions, and decimals.
Ability to apply common-sense understanding to detailed but uninvolved written or oral instructions and handle problems involving a few concrete variables in standardized situations.
Valid driver’s license that has been in effect for at least three years, with no major violations and no more than two minor violations in the past three years.
Ability to meet the described physical demands, including sitting for long periods, reaching, talking, hearing, standing, walking, stooping, kneeling, or crouching, and regularly lifting 5–10 pounds, with assistance for heavier weights upon occasion.
Ability to follow applicable safety rules and wear appropriate personal protective equipment.

Responsibilities

Develop and implement strategies to enhance the overall guest experience.
Coordinate event logistics, including vendor management, scheduling, and budgeting, in collaboration with the Event Operations Manager.
Collaborate with the Event Operations Manager to support seamless execution of programming and events.
Assist with researching, planning, and day-of coordination for HarborWalk Village events, including holiday activities, festivals, and weekly programming, under the Event Operations Manager’s direction and in collaboration with the Project Manager.
Manage inventory and procurement of supplies for events and promotions.
Conduct market research and analyze data to identify trends and opportunities with the Events team.
Use the budget prepared by the Event Operations Manager in event development and planning.
Set up, execute, and break down non-signature events with the Event Operations Manager.
Conduct outreach and communication with local groups, nonprofits, military organizations, volunteers, and contract labor for events and programming.
Develop and implement outreach strategies to engage the local community and target audiences.
Coordinate and attend community events and networking opportunities to promote HarborWalk Village.
Monitor and analyze communication efforts and make data-driven improvements with the Events team.
Respond to community inquiries and feedback in a timely and professional manner.
Assist with public relations and media relations activities as instructed by the Marketing & Events Project Manager.
Keep up to date with industry trends and best practices in outreach and communications.
Create after-action reports and evaluate events using attendance, weather, demographic, revenue, and other relevant data.
Distribute event collateral on-property to tenants and resort departments and off-property to community partners.
Engage and recruit community partners for events as needed.
Assist with printing and preparing collateral for HarborWalk Village events and Emerald Grande departments.
Organize, plan, and execute meetings with on-property staff about upcoming events and departmental needs, in conjunction with the Event Operations Manager, Marketing Manager, and Project Manager.
Perform other duties as assigned.