Event Coordinator

Foundry Robotics•Emeryville, CA

10d•Onsite

About The Position

Foundry Robotics is hiring an Event Coordinator to own its event program end to end, including event selection, planning, execution, measurement, and follow-up. The coordinator will manage the annual calendar of trade shows, conferences, customer dinners, and recruiting events; make the case for each event before committing; and oversee the booth, visitor experience, logistics, and brand presentation. The role includes tracking budgets and event outcomes, and publishing a results readout within a week of each event. The coordinator will also prepare event staff, ensure leads are routed with context within 48 hours, manage vendors and event spending, and capture and create social and content materials alongside the Social Media & Brand Voice Lead when the event calendar is quiet. This is a junior role with broad ownership and no existing events team behind it. It is 100% in-person in Emeryville, California, and requires flexibility to travel and work the long days typical of a show floor.

Requirements

1–3 years of experience running events or in field marketing; conference, agency, hospitality, or operations backgrounds count.
Evidence of having shipped a physical item to a deadline and ensured it arrived working.
Comfort using spreadsheets for budgets, lead counts, and cost per meeting, and an interest in understanding the numbers.
Clear, quick writing skills for booth copy, one-pagers, follow-up emails, and posts.
Willingness to travel and work the long days required on a show floor.
A hands-on, self-directed approach, including willingness to execute work personally in a small organization.
Ability to take ownership, move quickly, and find a way forward when plans are unclear.

Nice To Haves

Experience at a hardware, robotics, manufacturing, or defense company.
Experience running a booth at a large industrial or defense trade show.
CRM knowledge, such as HubSpot or Salesforce, and experience with lead routing.
Photo, video, or social editing skills.
Experience organizing ambitious projects outside of work.

Responsibilities

Build and maintain the annual event plan, including trade shows, conferences, customer dinners, and recruiting events.
Evaluate and make the case for events before committing.
Plan and create booth design, giveaways, and the visitor experience to represent Foundry’s brand, product, and company.
Manage events end to end, including booth build and stocking, shipping and logistics, badges, hotels, travel, collateral, demo hardware, on-site setup, and teardown.
Assign event roles as needed and available.
Define intended event returns and track spending, captured leads, meetings booked, and influenced pipeline.
Publish an event readout within a week of each event, including events that did not perform well.
Route leads from badge scanners to the appropriate people with context within 48 hours.
Brief event staff on talk tracks, target accounts, and outreach goals, and prepare inexperienced staff for booth work.
Capture photos and video from the shop floor and show floor, draft and schedule content, and maintain the content calendar.
Manage vendor contracts, deadlines, invoices, and deposits; keep the event budget current and flag overruns early.