Event Coordinator

Wilkerson Crane Rental•Bonner Springs, KS

21d•$65,000 - $70,000

About The Position

The Event Coordinator plans and runs events that promote the company to customers and bring its team together, including trade shows, customer appreciation events, safety days, open houses, internal meetings and celebrations. The coordinator owns each event from concept through final recap and works closely with marketing, sales, operations, safety and HR to keep events on time, on budget and on brand.

Requirements

At least 2 years of experience planning or coordinating events, trade shows or meetings.
High school diploma or equivalent.
Valid driver's license and ability to travel overnight.
Proficiency with Microsoft 365, including Outlook, Excel, Teams and PowerPoint.
May be required to work early mornings, evenings or weekends around event dates.
Strong organizational skills and ability to manage several events at once without missing details.
Clear, friendly communication with customers, vendors and crews.
Calm problem-solving when plans change on the day of an event.
Budget tracking and basic negotiation skills.
Comfort working with field and operations teams in a construction setting.
Ability to sit, stand, walk, stoop or crouch while performing job duties.
Ability to lift up to 25 lbs.

Nice To Haves

Bachelor's degree in hospitality, marketing, communications or a related field.
Experience with construction or equipment-rental events.
Experience with event registration.

Responsibilities

Develop and manage new and existing events, from small customer lunches to multi-day industry trade shows.
Build timelines, run-of-show documents and checklists, and keep stakeholders updated on progress.
Coordinate on-site setup, staffing, registration and teardown, and serve as the day-of point of contact.
Arrange display equipment and branded materials, coordinating with operations when cranes or equipment are shown on site.
Manage booth registration, design, shipping, setup and lead capture for industry shows.
Partner with sales to set goals, invite target customers and follow up on leads after each event.
Organize customer appreciation events, open houses and job site or yard tours.
Plan and coordinate company meetings, training days, awards and employee celebrations.
Work with the safety team to ensure every event meets site safety, PPE and insurance requirements.
Source, negotiate with and manage venues, caterers, audio-visual, printers, rental and promotional vendors.
Maintain inventory of booth materials, signage and promotional items.
Measure event results, including attendance, leads, cost per lead and feedback, and share a short recap.
Maintain the annual event calendar.
Assist with the design of company SWAG and order and maintain its inventory.
Assist with purchasing gifts and gift cards for employee events.
Help create event invitations, email and social posts with the marketing team.
Perform other duties as assigned.