Event Coordinator

TEKsystems • New York, NY

10d • $30 - $45 • Hybrid

About The Position

The Event Coordinator handles the tactical execution and administrative operations that support a program delivering more than 200 events annually. The role executes standard corporate events and smaller activations, manages administrative processes, and supports high-profile activations under the guidance of a Senior Manager. Responsibilities also include client and contract support, instructor workforce coordination, event documentation, and expense tracking. This is a contract-to-hire position based in New York, NY, with a hybrid workplace arrangement.

Requirements

• Detail-oriented approach.
• Event coordination skills.
• Administrative skills.
• Project management skills.
• Operations skills.
• Project coordination skills.

Responsibilities

• Execute standard corporate poker experiences and smaller activations across all locations.
• Coordinate instructor scheduling and deployment nationwide.
• Manage venue communications and day-of event setup.
• Support high-profile consumer activations under Senior Manager guidance.
• Oversee execution of virtual events and lessons.
• Execute standard client onboarding processes.
• Manage the Poker Power support inbox and customer service inquiries daily.
• Process teacher travel expense approvals and rejections and provide expense support daily.
• Execute consumer class staffing and handle customer service requests weekly.
• Process instructor invoices weekly.
• Collect and process Poker Power card expenses and expense reports bi-weekly.
• Coordinate merchandise and inventory management and vendor relationships bi-weekly.
• Handle day-to-day client communications and preparation calls.
• Process client contracts and track redlines.
• Support renewal processes and client satisfaction initiatives.
• Maintain event databases and comprehensive documentation.
• Track expenses and support budget monitoring.
• Provide administrative coordination for instructor programs.
• Support instructor training initiatives and quality assurance processes.
• Coordinate instructor deployment logistics.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contributions
• Voluntary life and AD&D insurance for employees and dependents
• Short- and long-term disability coverage
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off and leave, including PTO, vacation, or sick leave

What This Job Offers

• Education Level: No Education Listed