Event Coordinator

Kansas City Chiefs • Kansas City, MO

9d • Onsite

About The Position

Arrowhead Events is seeking a highly organized, service-focused Event Coordinator to support the planning and execution of corporate, internal, and special events at GEHA Field at Arrowhead Stadium. The coordinator is a primary contact for assigned clients and works with internal departments and external partners to coordinate event details from planning through execution. The role contributes to corporate events, community programs, live entertainment, sporting events, and major stadium experiences.

Requirements

• Bachelor’s degree in event management, hospitality, business, communications, sports management, or a related field, or equivalent relevant experience.
• Two or more years of experience in venue management, event planning, hospitality, venue operations, or a related field.
• Strong organizational, communication, customer service, and problem-solving skills.
• Ability to manage multiple events and priorities simultaneously with strong attention to detail.
• Proficiency with Microsoft Office applications.
• Ability to build strong professional relationships with clients, colleagues, vendors, and partners.
• Ability to work a flexible schedule, including evenings, weekends, holidays, and extended hours based on event needs.
• Ability to perform routine office and computer-based work.
• Ability to walk throughout the stadium and surrounding event areas and stand for extended periods during events.

Nice To Haves

• Experience with AutoCAD and event management software.
• Experience in a stadium, arena, convention center, hotel, entertainment venue, or other public assembly facility.
• Familiarity with event production, audio/visual systems, room setups, and event financial reconciliation.

Responsibilities

• Plan, coordinate, and execute assigned corporate, internal, and special events.
• Serve as a primary contact for clients throughout the event-planning process.
• Conduct planning meetings and site visits to identify event needs, timelines, room setups, and operational requirements.
• Develop and distribute event plans, diagrams, timelines, setup instructions, and other event documentation.
• Coordinate event requirements with operations, engineering, housekeeping, security, food and beverage, parking, audio/visual, IT, and event staffing departments.
• Communicate event updates and changes to clients, internal teams, and service partners.
• Provide on-site event management, troubleshoot issues, and ensure events are executed according to approved plans and venue standards.
• Assist with event billing, expense tracking, and financial reconciliation.
• Support Chiefs game days, concerts, soccer matches, festivals, and other major stadium events as assigned.

What This Job Offers

• Job Type: Full-time