Event Coordinator (part-time)

SCI Shared Resources•Tallahassee, FL

1d•Onsite

About The Position

Coordinate and administer the planning, promotion, and sponsorship of Marketing, Sales or company-sponsored community events. This role involves developing and maintaining an events calendar, providing logistical support on event days, creating event layouts, and sourcing vendors. The coordinator will also prepare event materials, manage invoices, and maintain expense spreadsheets. Additionally, they will monitor department communications, process industry-specific requests, and assist with social media promotion. General office support and maintaining department supplies are also part of the responsibilities. The ideal candidate is self-managing, detail-oriented, and compliant with regulations, with a willingness to work in the death care industry.

Requirements

Associate degree in Marketing, Business Administration, Communications or related discipline
Valid state driver’s license with an acceptable driving record
At least two (2) years’ experience working in marketing or communications
Proficient with MS Office Excel and PowerPoint
Accurate mathematical skills
Knowledgeable in funeral/cemetery/care center industry acumen
Cognitive ability including reasoning, identify problems, comprehend ideas, learn quickly, learn from experience, and appropriately apply learning to new situations.
Process and results oriented, motivated to keep projects moving ahead by identifying obstacles and exploring alternatives
Must have a positive attitude, a drive to continually advance your understanding of the industry and business, and is highly self-motivated
Ability to build professional and trusting business relations within the team
Professional written and verbal communication skills
Willingness to work in the death industry
Available to work nights, weekends, and overtime

Nice To Haves

Prior experience coordinating, planning, and promoting public events
Prior experience soliciting sponsorship

Responsibilities

Coordinate the planning, promotion, and sponsorship of Marketing, Sales or company-sponsored community events.
Develop and maintain master events calendar.
Provide logistical support to vendors and internal resources on event days.
Create event layout floor plan identifying space assignments, theme, color scheme, and necessary items like chairs, tables, and trash cans.
Verify and confirm support from other departments such as security, facilities, and floral shop.
Develop and/or prepare event materials & giveaways for company-sponsored marketing events.
Type, proof, and print event agendas, invitations, and other collaterals.
Prepare invoices or check requests for approval and payment.
Maintain Event expense spreadsheet for post event analysis by management.
Source catering, entertainment, sound, music, event, and other related vendors for events.
Obtain pricing, contract criteria/constraints, licensing, inspections, or similar for vendor evaluation.
Monitor department mail box and respond to internal and external requests for logos, photos, etc.
Process film industry requests; prepare, update and maintain reporting spreadsheets; create/prepare reports, presentation materials, awards, certificates, flyers and other documents as needed.
Provide support in reaching out to influencers and utilizing social media for event promotion and Company exposure.
Maintain department office supplies, files, and provide general office support.