Assistant Event Coordinator (Part Time)

Plumas Pines Golf Resort & Longboards Restaurant•Graeagle, CA

9d•Hybrid

About The Position

Plumas Pines Golf Resort is seeking to hire an Assistant Event Coordinator. The Assistant Event Coordinator will support the planning, organization, and execution of private events, catering functions, and hospitality programming. This role works closely with the Hospitality Director and Executive Chef to ensure all event details are communicated effectively and executed to the highest standard. The ideal candidate is highly organized, detail-oriented, professional in communication, and thrives in a fast-paced hospitality environment.

Requirements

Strong written and verbal communication skills
Professional phone etiquette and customer service skills
Excellent organizational and time management abilities
Ability to multitask and prioritize in a fast-paced environment
Strong attention to detail and follow-through
Comfortable working collaboratively with both front-of-house and culinary teams
Proficiency in Microsoft Office, Toast, and general computer systems
Ability to remain calm and solution-oriented under pressure
Previous hospitality, restaurant, catering, or event experience preferred

Nice To Haves

Self-motivated and proactive
Positive attitude and team-oriented mindset
Strong interpersonal skills
Ability to anticipate guest and operational needs
Flexible availability including evenings, weekends, and holidays as needed during peak event seasons

Responsibilities

Respond promptly and professionally to event inquiries via email and phone
Assist with coordinating and maintaining the event calendar
Support the planning and organization of private events, catering functions, tournaments, and special programming
Collaborate with the Hospitality Director and Executive Chef regarding menus, event logistics, timelines, staffing needs, and guest experience
Prepare proposals, invoices, banquet event orders, and event-related correspondence
Communicate event details clearly between departments including kitchen, service staff, bar, and management
Assist with menu selections, package options, rentals, beverage planning, and event customization
Conduct follow-up communication with clients regarding confirmations, deposits, timelines, and final guest counts
Help ensure event spaces are properly prepared and aligned with client expectations
Maintain organized event files, contracts, and communication records
Support day-of event coordination as needed to ensure smooth service and execution
Assist with hospitality programming, promotions, and seasonal event initiatives
Provide exceptional customer service and maintain a polished, professional presence