Event Coordinator

Waverley Country Club•Milwaukie, OR

10d•$28 - $30

About The Position

The Event Coordinator assists the Events Director in arranging and directing Club-sponsored and member events in accordance with established policies and procedures. The position oversees and facilitates food and beverage service at private and Club functions, with a focus on quality, exceptional service, budget adherence, and accountability. The coordinator works with other departments to exceed members’ and guests’ expectations and deliver high-quality food and service.

Requirements

Associate’s degree or extensive experience and knowledge in Food & Beverage.
Proficiency in Microsoft Word, Excel, Outlook, and InDesign.
Organized, self-directed, business-savvy, and a team player.
Ability to handle confidential information privately and professionally.
Excellent communication and listening skills.
Ability to manage multiple priorities and meet specific timelines.
Ability to exercise independent judgment in business situations.
Creative, with a keen eye for detail.

Responsibilities

Assist the Events Director in arranging and planning banquets, luncheons, meetings, weddings, and other social events with culinary personnel; obtain and produce information needed for guest planning.
Provide tours and suggest ways to use the Club’s facilities for planned occasions.
Perform general office tasks, including word processing and preparing presentations, spreadsheets, and analyses.
Respond to inquiries and take reservations for member functions.
Confirm reservation counts before events and provide them to the appropriate departments.
Facilitate billing for private and Club functions.
Distribute weekly Banquet Event Orders (BEOs), floor diagrams, supplements, and event calendars to each department.
Maintain member event files using catering software programs.
Create printed event materials, including menus, place cards, and seating signage.
Schedule appointments, answer the telephone, and act as a receptionist when necessary.
Assist with arranging decorations, entertainment, and other event rental needs.