Event Coordinator

PEI Group • New York City, NY

66d • Onsite

About The Position

PEI Group has an exciting opportunity for an Event Coordinator to join the Event Operations team based in New York, reporting into the Senior Event Manager - US. The successful candidate will be tasked with supporting the Event Operations team in all aspects of event execution including pre-event preparation, onsite delivery and post-event reporting as well as supporting Event Producers with speaker logistics for PEI’s US portfolio of conferences and events throughout the year.

Requirements

• 1-2 years of experience in events, hospitality or project management
• Comfortable and confident when supporting members of events team, and sharing ideas and experiences
• Consistent follow-up and follow-through, with the ability to navigate competing schedules and manage multiple projects in a fast-paced environment
• A positive, problem-solving attitude
• Interest in experiential activations, production, event planning, and/or hospitality
• Thrives in a team environment
• Communicate clearly and effectively and an exceptional eye for detail
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook

Nice To Haves

• Experience building event apps and websites using platforms such as CrowdComms, ASP, and WordPress (preferred but not essential)
• Flexibility to work evenings or weekends when required for events

Responsibilities

• Work closely with Conference Producers to manage speaker deliverables related to each event portfolio
• Serve as the speakers' primary point of contact, maintaining regular email correspondence to coordinate details and keep them abreast of all event updates
• Update speaker information and agendas to corresponding event websites, apps and agenda materials
• Add speakers into CRM database for registration as well as compile and maintain accuracy of speaker records
• Prepare speaker holding slides and manage all PowerPoint presentations for each event
• Coordinate panel prep calls up to six weeks prior to event start date
• Work on projects simultaneously while adhering to event timelines
• Provide logistical support to the PEI Group events team to ensure effective and successful planning and delivery of events
• Provide onsite support including setup, registration and speaker coordination (NYC and nationally)
• Work with onsite AV teams to oversee presentations, session Q&A and interactive audience polling
• Build, launch and manage event apps and portals
• Assist with the venue and vendor sourcing and planning of smaller ancillary events
• Assist Event Managers with briefing in signage to the design team and proofing digital signage as needed
• Compile various post event reports from event platforms
• Manage onsite CPE/CLE processes
• Maintain event supplies, ensure storage area is organized and assisting with packing/unpacking for events

Benefits

• 24 days of annual leave (increasing with tenure), plus 9 paid holidays
• 56 hours of sick leave and the last week of the year off globally
• Up to 12 weeks of paid parental leave
• Nationwide medical coverage through anthem blue cross blue shield, with at least one plan covered at no cost for you and your dependants
• Dental, vision, FSA & HSA options, plus voluntary benefits (commuter, disability, legal and pet insurance)
• 401k with 3% employer match through Empower – eligible from day one – no wait period
• 4 paid volunteer days per year and access to EAP and Health Advocate resources
• Participation in our Employee Incentive Reward plan (EIRP), with unit allocations tied to a future private equity exit

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed