Event Coordinator (On-call, Contractor)

Playbook • Phoenix, AZ

9d • Onsite

About The Position

This is an on-call, contractor position focused on event support and execution, space readiness, and maintaining hospitality standards. The role involves providing day-of operational support for events and meetings in various Class A office building venues, including conference rooms and outdoor patio areas. Responsibilities include pre-event setup and post-event tear down, ensuring venues meet hospitality and presentation standards, coordinating with vendors, welcoming guests, assisting with check-in, and ensuring a seamless onsite experience. The coordinator will also support seamless event execution by coordinating with catering, décor, music, janitorial, security, and other operational partners.

Requirements

• 1+ years of experience in venue operations, hospitality, events management, or premium guest-facing environments (e.g., hotels, conference centers, event venues, workplace hospitality).
• Hands-on experience with event execution and day-of operations, including troubleshooting issues and adapting quickly when plans change.
• Proven experience delivering five-star service in high-volume or high-touch environments.
• Adaptable and confident learning new systems for membership and program management.
• Creative and solutions-oriented, with an eye for presentation and the ability to identify thoughtful ways to elevate spaces, events, and the overall experience.

Responsibilities

• Provide day-of operational support for events and meetings held across a variety of Class A office building venues, including conference rooms and outdoor patio areas.
• Support pre-event setup and post-event tear down, including space configurations, furniture placement, décor setup, and operational walkthroughs to ensure all venues consistently meet hospitality and presentation standards, vendor coordination.
• Welcome guests upon arrival, assist with check-in, and help create a seamless onsite experience throughout events and reservations.
• Support seamless event execution through real-time coordination with catering, décor, music, janitorial, security, and additional operational partners throughout the event lifecycle.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed