Event Coordinator

BallenIsles Country Club • Ocean View, DE

14h

About The Position

Bear Trap Dunes Golf Club in Ocean View, Delaware, is hiring a full-time Event Coordinator. The role manages event logistics from initial concept through completion, creating memorable guest experiences in a hospitality-focused setting. The coordinator works with clients and internal teams to plan events, coordinate vendors and event details, manage budgets, promote events, oversee execution, and evaluate outcomes. The position is part of Troon, a golf and community management company.

Requirements

• Proven experience in event planning or management in a hospitality setting such as a hotel, restaurant, or banquet facility.
• Ability to coordinate multiple events simultaneously while meeting deadlines and budgets.
• Strong customer service background and excellent communication skills for working with diverse stakeholders.
• Familiarity with event marketing strategies and upselling techniques.
• Knowledge of budgeting processes and strong time-management skills.

Nice To Haves

• Experience handling contracts, catering arrangements, banquet operations, and hotel or venue logistics.
• Prior involvement in fundraising or guest services.

Responsibilities

• Collaborate with clients and internal teams to understand event objectives and develop plans aligned with their vision.
• Negotiate contracts with vendors, venues, caterers, and entertainment providers.
• Coordinate event details, including venue selection, catering, décor, audiovisual needs, and guest accommodations.
• Track expenses, control costs, manage budgets, and upsell services or enhancements to maximize revenue opportunities.
• Oversee event marketing through various channels to increase attendance and engagement.
• Supervise setup, manage timelines, troubleshoot issues, and maintain high standards of guest service during event execution.
• Build relationships with clients, vendors, and venue staff through clear communication and professional negotiation.
• Conduct post-event evaluations, gather feedback, and support continuous improvement and client satisfaction.

Benefits

• Medical, dental, and vision coverage.
• 401(k) with employer match, for employees age 19 and older.
• Paid time off and leaves of absence, subject to applicable law and eligibility criteria.
• Eligibility for commissions and service charge.
• Employee meals.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed