Event Coordinator

Foundry Robotics • Emeryville, CA

12d • $90,000 - $150,000 • Onsite

About The Position

Foundry Robotics is hiring a junior Event Coordinator to own its event program end to end, including deciding which events to attend, planning the experience and booth, managing logistics, and measuring results. The coordinator will develop the annual event plan, make the case for events before committing, and report on spending, leads, meetings, and influenced pipeline after each event. They will also route leads to relevant colleagues within 48 hours and prepare staff to represent the company at events.

The role includes hands-on responsibility for booth design and materials, shipping, travel, accommodations, badges, demo hardware, setup and teardown, vendors, contracts, invoices, and budget tracking. During quieter periods in the event calendar, the coordinator will support social media and content alongside the Social Media & Brand Voice Lead by capturing photos and video, drafting and scheduling posts, and maintaining the content calendar.

This is an on-site role in Emeryville, California, with travel flexibility required. The position is suited to someone who takes initiative, works independently in a small company, and is comfortable with event-day demands and measuring event outcomes.

Requirements

• 1–3 years of experience running events or in field marketing; conference, agency, hospitality, and operations backgrounds are relevant.
• Evidence of shipping a physical item to a deadline and having it arrive in working condition.
• Comfort using spreadsheets to manage budgets, lead counts, and cost per meeting.
• Clear, quick writing for booth copy, one-pagers, follow-up emails, and social posts.
• Willingness to travel and work the long days required on a show floor.
• Ability and inclination to handle work independently in a small company without an established events team.
• Demonstrated ownership, initiative, adaptability, and judgment in an environment where the path may not be clearly defined.

Nice To Haves

• Experience at a hardware, robotics, manufacturing, or defense company.
• Experience running a booth at a large industrial or defense trade show.
• CRM experience, such as HubSpot or Salesforce, and lead routing.
• Photo, video, or social editing skills.
• Experience organizing an ambitious project outside of work.

Responsibilities

• Build and maintain the annual event plan covering trade shows, conferences, customer dinners, and recruiting events, and justify events before committing.
• Plan and create booth design, giveaways, and visitor experiences that represent the Foundry brand, product, and company.
• Manage events end to end, including booth construction and stocking, shipping, logistics, badges, hotels, travel, collateral, demo hardware, setup, and teardown.
• Define desired event outcomes in advance and track spend, leads, meetings, and influenced pipeline.
• Publish an event readout within one week of each event.
• Route captured leads with context to the appropriate colleagues within 48 hours.
• Brief event staff on talk tracks, target accounts, and booth expectations.
• Capture shop-floor and event-floor photos and video, draft and schedule content, and maintain the content calendar.
• Manage vendors, contracts, deadlines, invoices, and deposits; keep the event budget current and flag overruns early.

Benefits

• Comprehensive health coverage
• Dental coverage
• Vision coverage
• Generous paid time off
• Equity-based compensation for eligible roles, subject to Board of Director approval

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed