Coordinator, Golf Events

TKO•Palm Beach Gardens, FL

2d•Onsite

About The Position

Responsible for supporting the planning, coordination, and execution of tournament operations across IMG Golf Events. This role involves coordinating operational timelines, supporting vendor identification and contracting, developing RFPs, and liaising with various operational vendors. The coordinator will also assist with course and operational setup, manage temporary labor, and provide support to operational volunteer committees. The position requires extended hours during event production, including weekends and holidays, and engagement with teams in multiple time zones. The role is based in Palm Beach Gardens, FL.

Requirements

Bachelor’s Degree in a related field required
2+ years of hands-on event operations experience, with proven success
Experience working across multiple logistical and tactical projects
Experience with the creation and delivery of detailed operational planning projects and timelines
Proven success in coordinating partner relationships including vendors, suppliers and community partners
Strong communication, presentation and influencing skills
Attention to detail; ability to manage multiple tasks simultaneously and produce high quality work
Ability to work non-traditional hours and weekends; ability to travel
Proficiency with office and relevant operational software
Collaborative in nature with a “no job is too small” attitude

Nice To Haves

Competency with Autocad or other plotting software a bonus

Responsibilities

Coordinate and communicate operational timeline that includes detailed set-up and tear-down schedules, at the direction of Operations Director / Tournament Director.
Support Operations Director / Tournament Director on vendor identification, negotiations, contracting and overall site plan to insure first-class presentation for the operation of event.
Support the coordination of all vendor contracts for the operation of the tournament and ancillary programming with a focus on balancing cost savings and exceptional delivery standards.
Develop and evaluate Vendor RFPs across all tournament operations categories.
Liaise with all operational vendors – including tent and scaffold vendor(s), flooring, restrooms, office trailers, fencing, signage, storage, power/HVAC, catering, waste management and ecology, equipment rentals, parking, etc.
Support tournament staff with overall course and operational setup.
Placement and setup of temporary office trailers, POLs, and restroom trailers.
Order, track, and ensure proper delivery of furniture to hospitality venues and trailers.
Receive, track, and deliver shipments on-site.
Assist in placement of barricade and temporary fencing on-course and in parking lots.
Coordinate delivery schedule and monitor equipment drops on-site.
Place on-site storage containers, ice chests, light towers, etc. per instruction from Director of Operations.
Track and manage vendor fleets of golf carts and radios.
Manage small crew of temporary labor for various projects.
Provide load-in and load-out assistance to exhibitors and vendors.
Provide support and assistance to operational volunteer committees such as Caddie Control, Locker Room, Product Control, Shuttles, and Transportation.
Support efforts of other IMG Events by assisting with Operational planning as assigned.
Participate in special projects and other related duties/projects as reasonably assigned.