Event Administrative Assistant

THIRTEENTH FLOOR ENTERTAINMENT GROUP • Long Beach, CA

7d • $25 - $28 • Onsite

About The Position

As our Seasonal Event Administrative Assistant, you'll be the organizational backbone of Dark Harbor operations—keeping leadership focused, vendors coordinated, and the back office running smoothly while one of LA's most iconic seasonal events comes to life around you. This role provides responsive daytime support to Dark Harbor leadership across all phases of the event season—pre-opening, run of show, and strike. It also assists with select evening events including media night and special show nights, providing on-site administrative and logistics support as needed. The ideal candidate will anticipate leadership needs and proactively resolve scheduling conflicts, supply gaps, or communication breakdowns before they escalate.

Requirements

• 2+ years of administrative or office support experience
• Strong written and verbal communication skills with a polished, professional presence
• Exceptionally organized and detail-oriented with the ability to manage multiple priorities simultaneously without dropping the ball
• Proficiency in Google Workspace
• Must be 18 years of age or older

Nice To Haves

• Event, entertainment, or hospitality industry experience strongly preferred
• Familiarity with accounting or expense tracking platforms is a bonus
• A flexible, solutions-first attitude and genuine willingness to roll up your sleeves when the season demands it

Responsibilities

• Manage incoming emails, calendar scheduling, and day-to-day administrative tasks for Dark Harbor leadership
• Draft, proofread, and route correspondence with professionalism and accuracy
• Maintain organized digital and physical filing systems for event documentation, contracts, and records
• Communicate with staff and vendors to coordinate deliveries, confirm timelines, and track outstanding invoices and payments
• Track and reconcile event-related expenses, flagging discrepancies and ensuring timely submission to the corporate accounting team
• Serve as the on-site liaison between Dark Harbor operations and corporate finance, keeping both sides aligned and informed
• Provide responsive daytime support to Dark Harbor leadership across all phases of the event season—pre-opening, run of show, and strike
• Assist with select evening events including media night and special show nights, providing on-site administrative and logistics support as needed
• Anticipate leadership needs and proactively resolve scheduling conflicts, supply gaps, or communication breakdowns before they escalate

Benefits

• Pursuant to California SB 1162, the hourly pay rate for this position is listed above.
• Thirteenth Floor Entertainment Group will not request or consider salary history in making compensation decisions.
• Equal Opportunity Employer
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, medical condition, genetic information, marital status, military or veteran status, age, or any other characteristic protected by law.
• Thirteenth Floor Entertainment Group will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act (AB 1008).
• Applicants with disabilities may request reasonable accommodations at any point in the hiring process by contacting [email protected]
• Pursuant to the California Consumer Privacy Act (CCPA), applicants are entitled to know what personal information is collected during the hiring process and how it is used.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed