Estimator Assistant

Molin Concrete Products•Lino Lakes, MN

12d•$22 - $26

About The Position

The Estimator Assistant supports Sales and Estimating by managing Salesforce data, handling bidding correspondence, submitting bids, setting up jobs, processing change orders and cancellations, and closing out bids and projects. The role coordinates information among Sales, Estimating, and other departments, follows up on outstanding items, and prepares essential bid documents. It also provides backup reception coverage and may train administrative staff on Estimating and Sales duties. Additional duties may be assigned by the Estimating Manager.

Requirements

High school degree with at least 2–3 years of experience in an administrative role, or a two-year business degree.
Self-starter.
Technological aptitude.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite, including Word, Excel, Access, and Outlook.
Ability to comprehend contracts.
Outstanding customer service skills.
Team player and dependable.
Strong organizational skills and time management.
Ability to prioritize in a fast-paced environment.
Initiative and problem-solving skills.
Ability to communicate and coordinate effectively with multiple departments and personnel.
Strong follow-through and attention to detail.
Ability to remain flexible in a changing environment.

Nice To Haves

Experience with Salesforce and/or Adobe.
Construction background.

Responsibilities

Manage Salesforce data.
Maintain, create, and run weekly, quarterly, yearly, and other requested reports for Sales and Estimating.
Receive and enter bidding correspondence from sales email, fax, and the Molin info email in a timely manner.
Submit all bids to customers.
Set up commercial and residential jobs.
Update internal and external contacts.
Process change orders through Salesforce.
Process job cancellations as needed.
Close out projects, including lost bids, expired bids, and jobs.
Coordinate communication and information between Sales, Estimating, and other departments to ensure necessary information is received and communicated.
Follow up with appropriate personnel regarding outstanding information, documentation, or tasks needed to keep bids and projects moving forward.
Read and understand architectural drawings, or demonstrate aptitude to learn.
Coordinate and prepare essential bid documents.
Train administrative staff on Estimating and Sales duties as needed.
Back up the Receptionist by answering phones, greeting customers, and performing daily tasks.
Perform additional duties as assigned by the Estimating Manager.