Estimator Assistant

Roark Landscape•Sapulpa, OK

48d•Onsite

About The Position

The part-time Estimator Assistant supports the estimating team for 20–25 hours per week by completing quantity takeoffs, entering project information, obtaining pricing, conducting site inspections, and preparing estimates and proposals for Account Manager review. The position also tracks bid deadlines, maintains organized project records, coordinates with Sales and Production, and contributes to a strong safety culture.

Requirements

High School Diploma or GED
Basic computer skills, including Microsoft Office
Current Driver’s License
Strong Math skills
Excellent organizational skills
Strong written and verbal communication
Knowledge of Maintenance and Enhancement operations
Capacity to make critical judgments, solve problems and have strict attention to detail.
Ability to track information and maintain a proper workflow of all required paperwork.
Excellent verbal and written communication and ability to deal tactfully with all customers and employees.
Flexible enough to work varying hours to meet the needs of the company.

Nice To Haves

Previous landscape, construction, or outdoor work experience
Experience as a Crew Member or Crew Lead
Bilingual (English/Spanish)
Experience with estimating or software
Experience using mapping tools

Responsibilities

Enter project information into estimating software
Complete quantity takeoffs from field measurements and plans
Prepare and estimate for Account Manager review
Request vendor and subcontractor pricing
Maintain current material pricing
Assist in developing estimates for: Landscape Maintenance, Landscape Enhancements, Seasonal, Plant Installations, Hardscape
Visit customer properties to perform site inspections
Measure landscape beds, turf areas, irrigation zones, sidewalks, fencing, drainage features, parking lots, and other project components
Photograph existing site conditions
Document access challenges, utilities, drainage concerns, and production obstacles
Verify project spoke before estimates are finalized
Assist Account Managers during customer walkthroughs as needed
Prepare proposals and contracts
Assemble bid packages
Ensure proposals are accurate and complete
Maintain proposal files
Track bid deadlines
Upload supporting documents
Prepare project folders upon ‘win’
Maintain accurate customer records
Update opportunities and proposal status
Organize digital project files
Coordinate internal communications between Sales and Production
Identify opportunities to improve estimating accuracy
Contribute to a strong safety culture