Enrollment Management Administrative Coordinator

Louisiana State University•Alexandria, VA

2d•Onsite

About The Position

Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish. All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Requirements

Office management experience.
Demonstrated ability to communicate clearly verbally and in writing.
Ability to independently analyze data and make decisions.
Ability to multi-task, while remaining organized.
Demonstrated ability to work with a team to achieve goals.
Clear driving record with a Louisiana's driver's license.

Responsibilities

Process Admission Applications
Verify payment of application fee with the Accounting Office
Enter applications, received through paper or spreadsheet, into Admissions Application System
Troubleshoot problems applicants experience using the online application
Email applicants concerning incomplete applications with instructions on how to complete and properly submit application, including students with payment pending
Manage Data & Documentation
Assign temporary Student Numbers for students without a Government ID in Admissions & University systems as necessary
Oversee & maintain document imaging systems for the Office of Admissions
Point person for student application semester and major change requests
Process application error reports and name change reports
Support Admissions & Recruitment Front Desk & Office Operations
Provide assistance with incoming questions concerning but not limited to: Admission Requirements, Status of Applications, Academic Programs, Admission Policies, Documentation Required for Admission
Transfer phone calls to appropriate individuals when needed
Check main office email, answering questions and forwarding questions, as needed.
Forward transcripts and admission documentation to Admissions Operations Coordinator
Maintain and organize recruiting material, notifying the Director of Recruiting when supply is low and order should be made
Identifying and troubleshooting issues such as complete applications with no admission decision, staff student meeting calendar conflicts, and coverage of front desk
Maintain office equipment such as copiers, printers, computers, folding machine - notifying proper personnel if repairs are needed
Print and mail yield, application, and recruitment correspondence to admits, applicants, student inquiries, and professional inquires
Support Department Needs
Assist on special projects as needed by the Associate Vice Chancellor of Enrollment Management
Assist with Recruitment Events as needed per the Department. Events may occur both during the work week or occasional weekend
All other duties as assigned by the Associate Vice Chancellor of Enrollment Management