TEMP Engineering Office Coordinator (Immediate Availability)

La Jolla Beach & Tennis Club, Inc. • San Diego, CA

5d • Onsite

About The Position

Join the dynamic and diverse team at La Jolla Beach & Tennis Club, Inc., where tradition meets opportunity. Our family of properties includes the iconic La Jolla Beach & Tennis Club, a private oceanfront club with world-class tennis courts and direct beach access; the inviting La Jolla Shores Hotel, a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room, celebrated for its fine dining and dramatic surfside views. These landmark destinations are cherished La Jolla institutions, built on a legacy of family values, exceptional service, and a deep commitment to our community. As part of our team, you’ll enjoy a supportive and collaborative work environment, competitive pay, outstanding benefits, and the chance to grow your career in a setting as inspiring as the coastline we call home.

Requirements

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions in English from managers, clients, employees, customers, and the general public.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Must have valid California Drivers License.
• Ability to work in an efficient and professional manner with limited supervision.
• Must be able to use a word processing software such as WordPerfect or word, some Data Base program (i.e. DBase IV, Access), and also have skill with a spreadsheet program.(Excel or Lotus)
• Ability to type 45 WPM.

Responsibilities

• Writes scopes, gets bids and works with directly vendors on projects
• Schedules appointments, gives information to callers, and otherwise performs clerical work, administrative and business duties.
• Updates and maintains record and schedules all routine maintenance items for the hotel including rooms PM logs, inspections, readings, equipment PM’s, daily checklists.
• Coordinates outside vendors to complete items not conducted by in-house staff.
• Maintains and updates all vendor information including maintenance contracts, insurance certificates, contact information, and scope of work.
• Works closely with all departments and coordinates work scheduled in house and via outside contractors as assigned.
• Puts together scopes of work, solicits bids from vendors and coordinates projects.
• Acts as project coordinator for projects and capital expenditures as assigned.
• Works closely with tenants at Playa Del Oro Apartments and FWK building to ensure that tenant needs are met with respect to maintenance and upkeep.
• Manages all cleaning contracts for both buildings.
• Acts as project coordinator for tenant improvements and major repairs.
• Reviews and routes incoming mail.
• Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes, types and makes copies of routine correspondence and other printed materials.
• Maintains correspondence, files and other records.
• Prepares outgoing mail.
• Answers telephone and gives information to callers or routes call to appropriate person and places outgoing calls.
• Keeps engineering shop bulletin board(s) updated on company and department activities.
• Keeps Engineer locker room updated and restocked with forms and supplies.
• Compiles and types statistical reports.
• Files and tracks all project costs.
• Attends Engineering Department meetings; records and generates the minutes.
• Places orders for parts and materials when requested.
• Tracks purchase orders and division budget.
• Compiles yearly and end of the month budgets and reconciles with actual expenses
• Compiles vacation and readies employee status change forms.
• Maintains employee timekeeping records.
• Keeps office in a clean and organized manner.
• Other duties may be assigned.

Benefits

• Free daily meal and salad bar
• Medical, Dental, Vision, 401K (based on employment status)
• Paid vacation, sick, and holiday time
• Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining!
• Property retail shop and hotel discounts
• $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree