Recruitment Coordinator (Temp)

Family HealthCare Network•Visalia, CA

23h•Onsite

About The Position

The Recruitment Coordinator is responsible for coordinating all staff recruitment activities. This role serves as a primary contact for applicants, ensures accuracy of recruitment records, and supports the overall recruitment process including interview logistics, reference checks, candidate screenings, and job postings. The coordinator also assists with new hire appointments, onboarding, and employee transfers. Additionally, the position supports new provider orientation, federal and state loan repayment programs, locum tenens processes, and employment visa duties. The role involves assisting with residency programs, medical/dental schools, FNP/PA training programs, and other external pipeline initiatives, including coordinating student placements and attending job fairs. The coordinator also supports the annual Provider Appreciation Dinner, manages office supplies for Main Street and Corporate offices, and performs clerical duties for the Executive Leadership team as assigned by the Director of Recruitment.

Requirements

Possesses advanced work-related skills beyond completion of high school, including written and verbal communications skills, computational and computer skills, mathematical, technical, or health care related knowledge frequently acquired through completion of an Associates Degree program with a recognized major or two years of comparable experience.
Performance of job duties and responsibilities requires the equivalent of polished general or technical skills, typically acquired with or without a specific major or trade.
Job duties require the use of higher level skills of the trade/profession.
Ability to prepare more complex documents in Microsoft Word, including creating tables, charts, graphs, and other elements.
Ability to use Microsoft Excel to analyze data, including the use of formulas, functions, lookup tables, and other standard spreadsheet elements.
Ability to create basic presentations in Microsoft PowerPoint.
Valid CA driver’s license.
Communicates complex and/or technical information to co-workers and others.
Exercises tact and diplomacy in the resolution of mild conflicts or disagreements.
Requires the effective communication of written information (including electronic correspondence).
Duties require employees to effectively convey technical information to non-technical audiences.

Responsibilities

Responsible for coordinating all staff recruitment activities.
Serves a primary contact for applicants seeking employment positions.
Responsible for achieving department goals and metrics for functional areas assigned.
Implements recommendations for updating workflows and policies.
Serves as a subject matter expert.
Facilitates community tours with prospective candidates.
Responsible for the accuracy of all records and the integrity of employee data in the recruitment database.
Conducts audits and analysis of ad-hoc reports.
Supports the recruitment process as assigned.
Follows up on logistics of the interview of prospective candidates, including itineraries, travel, lodging etc. as applicable.
Conducts reference checks on prospective candidates.
Coordinates searches and conducts screenings for qualified candidates according to relevant job criteria, using computer databases, networking, internet recruiting resources, recruiting firms, employee referrals, and assists with scheduling interviews.
Coordinates prospective candidates’ housing searches, spouse job leads, school and childcare as applicable.
Ensures all staff positions are posted and updated on various sources (FHCN website, National Health Service Corps, California Department of Health Services, CareerMD, 3RNET, Indeed, LinkedIn etc.).
Makes job offers, coordinates new hire appointments, and assists with on-boarding.
Processes employee intents to transfer.
Coordinates and participates in employee job fairs for FHCN as assigned.
Supports scheduling and coordinating the New Provider Orientation with Medical/ Clinical Directors and Human Resources.
Schedules new employee pre-employment physicals as needed.
Coordinates with various departments to ensure organizational requirements are met.
Responsible for assisting with Federal and State loan repayment options for the organization and actively assists eligible staffing applying for the programs as directed.
Coordinates locum tenens’ orientation and non-employee process.
Ensures all timesheets are verified and processed through AP department.
Responsible for tracking monthly locum expenses spreadsheet.
Responsible for processing all duties related to employment visas.
Processes J1 Waivers, H1-B, Perm Processing, Department of Labor Requirements (Prevailing wages) and USCIS rules, and regulations.
Responsible with assisting with residency programs, medical/dental schools, FNP/PA training programs, and other external pipeline programs.
Registers and coordinates travel for job fairs and training program visits for Recruitment Staff.
Attends job fairs and training program visits as needed.
Coordinates the placement of student rotations and externs at various locations as directed.
Assists contracts with training programs and schools.
Arranges preceptors.
Develops and maintains Recruitment focused tracking process of all student contact information.
Responsible for screening and evaluating students for future employed positions.
Assists with the non-employee process.
Supports the coordination of the annual Provider Appreciation Dinner.
Responsible for managing office supplies of the Main Street and Corporate offices.
Orders and stock supply, and submit purchase orders.
Maintains the copy machines, fax machine, and printer supplies.
Purchases and stocks board room with supplies.
Supports the Executive Leadership team with clerical duties as assigned by the Director of Recruitment.
Performs other duties as assigned.