TEMP Purchasing Coordinator (Immediate Availability)
About The Position
Under the direction of the Director of Facilities, the Purchasing Coordinator supports all activities of the Engineering Department. This role is crucial for managing the ordering of products, taking inventory, data entry, and ongoing training of team members. The Purchasing Coordinator is expected to provide professional, attentive, and genuinely friendly service, promoting and adhering to LJBTC, Inc.'s Signature Service standards to ensure an exemplary experience for members and guests. The primary outcome of this role is to efficiently receive, store, and issue products in a clean and organized environment, maintaining company inventories and protecting assets through established procedures and controls.
Requirements
- One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively in English to customers, vendors or employees of organization.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume.
- Ability to apply concepts of basic algebra and geometry.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Must be available to work holidays and weekends.
- Employees must have the ability to communicate and work successfully with integrity.
Responsibilities
- Handle receiving of deliveries and ensure that goods received are in compliance with purchase orders in terms of the items, quality, quantity, price and specifications.
- Maintain records of all partial deliveries and backorders.
- Ensure that proper notations are made concerning short shipped items (i.e. credit advice).
- Assist in the “month end” paperwork for Accounting (Pacer reports, discrepancies).
- Obtain checks from accounting regarding C.O.D.'s and make accounting staff aware of all unusual circumstances.
- Maintain records of all receipts, issues and transfers in Pacer.
- Assist in handling the company’s shipping requests.
- Conduct periodic inventory counts of all areas to reconcile and verify with records.
- Ensure storeroom areas are kept clean, well organized, secure to prevent pilferage, and safe to minimize damage and spoilage.
- Assist in making sure that all documentation for goods received, issued and transferred is accurate and complete, and promptly passed on to Accounting for processing.
- Based on written requisitions from various departments, issue items requested in accordance with predetermined timetables.
- Work with all department heads and managers to provide information (i.e., status of goods requested, etc.) to assist in their departments.
- Strive to improve the quality of the company's products while minimizing costs in all areas.
Benefits
- Free daily meal and salad bar
- Medical
- Dental
- Vision
- 401K (based on employment status)
- Paid vacation
- Sick time
- Holiday time
- Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining!
- Property retail shop and hotel discounts
- $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
