Engineering Administrative Coordinator Sr - Temporary to Hire

CoServ Job Search•Corinth, TX

About The Position

The Engineering Administrative Coordinator Sr. provides administrative, operational, and project coordination support for departments within the Engineering and Critical Infrastructure organization. The role is a central point of coordination for communications, budget management, project administration, reporting, records management, work management systems, purchasing, contractor interactions, and executive-level support. The position supports Engineering and Critical Infrastructure leadership and coordinates scheduling, meetings, travel, training events, presentations, agendas, action items, task requests, and follow-up. It assists with departmental and operational reporting, capital project and budget administration, purchasing and invoice processing, vendor and contractor documentation, and preparation of Board, executive, and management materials. It also maintains departmental records and supports performance metrics, project updates, dashboards, and coordination among internal departments and external agencies. The role maintains proficiency in departmental systems and complies with company safety, operating, and information security policies. Secondary responsibilities include mentoring administrative personnel, supporting compliance matters and system implementations, assisting with emergency response and business continuity activities, coordinating training and events, and performing special projects. The position serves on the Emergency Restoration Team.

Requirements

High school diploma or GED equivalency.
Seven years of experience in the electric utility industry.
Strong leadership and interpersonal skills.
Strong written and verbal communication skills.
Detail-oriented and accurate.
Strong organizational, time-management, and customer-service skills.
Ability to work in a demanding, fast-paced environment.
Ability to work independently with minimal supervision and as part of teams.
Comprehensive knowledge of Microsoft Word, Excel, Outlook, NISC, Maximo, GIS ArcMap, and SharePoint, and ability to learn additional software packages.
Knowledge of basic mathematics.
Ability to prioritize and manage multiple tasks simultaneously.
Accurate typing ability of 60 words per minute.
Valid Texas driver's license that must be maintained.
Ability to lift at least 25 pounds, drive occasionally as needed, sit for long periods, and frequently sit, stand, walk, bend, and reach.
Ability to work flexible or extended hours as needed or directed.
Ability to travel for business and training if necessary.

Nice To Haves

Associate's or bachelor's degree in business.

Responsibilities

Serve as a point of contact for inquiries about Engineering and Critical Infrastructure activities; answer and direct incoming calls.
Coordinate administrative and operational activities across Engineering and Critical Infrastructure departments.
Provide primary administrative support to Engineering and Critical Infrastructure leadership.
Coordinate leadership schedules, meetings, travel arrangements, training events, and organizational commitments.
Coordinate department communications, meetings, agendas, presentations, action-item tracking, and follow-up.
Coordinate, track, prioritize, and follow up on departmental task requests, assignments, and work activities.
Assist with developing, maintaining, and distributing engineering, infrastructure, and operational reports.
Support capital project and budget administration, including documentation, tracking, record retention, and stakeholder coordination.
Coordinate purchasing requests, invoice processing, budget tracking, and vendor documentation.
Maintain departmental records, contracts, agreements, permits, easements, policies, procedures, and project documentation according to retention requirements, regulatory standards, and company policies.
Support contractor onboarding, document collection, insurance tracking, and contractor communications.
Assist with preparing Board, executive, and management reporting materials.
Assist with developing, maintaining, and reporting departmental performance metrics, project status updates, and operational dashboards.
Coordinate work activities among Engineering, Operations, GIS, IT, Member Services, Construction, and external agencies.
Maintain proficiency in Maximo, NISC, GIS, SharePoint, Microsoft 365 applications, reporting tools, and other departmental systems.
Comply with company safety and operating rules, procedures, and guidelines, and report unsafe practices to a supervisor.
Comply with company information security policies and report suspected security incidents to Tech Support.
Mentor and train administrative personnel on departmental procedures, systems, and business processes.
Assist with monitoring and following up on safety, compliance, and other administrative matters as directed by leadership.
Assist with software implementations, system upgrades, user acceptance testing, and business process improvement initiatives.
Provide administrative and coordination support during emergency response, system restoration, operational events, and business continuity activities as assigned.
Support coordination of departmental training, conferences, employee development activities, and special events.
Participate in departmental, organizational, and cross-functional meetings and receive training and professional development as directed by management.
Perform special projects and other assigned duties and activities.
Serve as a member of the Emergency Restoration Team.