Engineering Administrative Coordinator Sr - Temporary to Hire

CoServ • Denton, TX

5d • Onsite

About The Position

The Engineering Administrative Coordinator Sr. provides administrative, operational, and project coordination support for internal departments within the Engineering and Critical Infrastructure organization. The position serves as a central point of coordination for department communications, budget management, project administration, reporting, records management, work management systems, purchasing activities, contractor interactions, and executive-level support functions.

The role provides administrative support to Engineering and Critical Infrastructure leadership and coordinates schedules, meetings, travel, training, communications, agendas, presentations, action items, and departmental work requests. It supports capital project and budget administration, purchasing and invoice processing, reporting and performance metrics, records retention, contractor onboarding, and coordination with internal departments and external agencies. The position also supports emergency response and restoration activities and serves as a member of the Emergency Restoration Team.

Requirements

• High school diploma or GED equivalency.
• Seven years of experience in the electric utility industry.
• Strong leadership and interpersonal skills.
• Strong written and verbal communication skills.
• Detail-oriented and accurate.
• Strong organizational, time-management, and customer-service skills.
• Ability to work in a demanding, fast-paced environment, independently with minimal supervision, and as part of teams.
• Comprehensive knowledge of Microsoft Word, Excel, Outlook, NISC, Maximo, GIS ArcMap, and SharePoint, with the ability to learn additional software.
• Knowledge of basic mathematics.
• Ability to prioritize and manage multiple tasks simultaneously.
• Accurate typing ability of 60 words per minute.
• Valid Texas driver's license that must be maintained.
• Ability to lift at least 25 pounds, drive occasionally as needed, sit for long periods, and travel for business and training if necessary.
• Ability to work flexible or extended hours as needed or directed; frequent sitting, standing, walking, bending, and reaching are required.

Nice To Haves

• Associate or bachelor's degree in business.

Responsibilities

• Serve as a point of contact for inquiries about Engineering and Critical Infrastructure activities; answer and direct incoming calls.
• Coordinate administrative and operational activities across Engineering and Critical Infrastructure departments and provide primary administrative support to leadership.
• Coordinate leadership schedules, meetings, travel arrangements, training events, and organizational commitments.
• Coordinate departmental communications, meetings, agendas, presentations, action-item tracking, and follow-up.
• Track, prioritize, and follow up on departmental task requests, assignments, and work activities.
• Assist with developing, maintaining, and distributing engineering, infrastructure, operational, and management reports.
• Support capital project and budget administration, including documentation, tracking, records retention, and stakeholder coordination.
• Coordinate purchasing requests, invoice processing, budget tracking, and vendor documentation.
• Maintain departmental records, contracts, agreements, permits, easements, policies, procedures, and project documentation in accordance with retention requirements, regulatory standards, and company policies.
• Support contractor onboarding, document collection, insurance tracking, and contractor communications.
• Assist with Board, executive, and management reporting materials and departmental performance metrics, project status updates, and operational dashboards.
• Coordinate work between Engineering, Operations, GIS, IT, Member Services, Construction, and external agencies.
• Maintain proficiency in Maximo, NISC, GIS, SharePoint, Microsoft 365 applications, reporting tools, and other departmental systems.
• Comply with CoServ safety, operating, and information security rules and report unsafe practices or suspected information security incidents as appropriate.
• Mentor and train administrative personnel on departmental procedures, systems, and business processes.
• Assist with safety, compliance, and other administrative follow-up as directed by leadership.
• Assist with software implementations, system upgrades, user acceptance testing, and process-improvement initiatives.
• Provide coordination support during emergency response, system restoration, operational events, and business continuity activities.
• Support departmental training, conferences, employee development activities, and special events.
• Participate in departmental, organizational, and cross-functional meetings; complete training and professional development as directed.
• Perform special projects and other assigned duties; serve as a member of the Emergency Restoration Team.

What This Job Offers

• Career Level: Senior
• Education Level: High school or GED