ENGINEERING ADMIN

GATE•Ponte Vedra Beach, FL

1d•Onsite

About The Position

Join an award-winning company! The Ponte Vedra Inn & Club is one of the most premier places to work in Northeast Florida. Apply today and take advantage of this unique opportunity to work at the historic Ponte Vedra Inn & Club. People are our greatest asset, and we are currently seeking people like you who have a desire to join our team. JOB SUMMARY: Support Director and Assistant Director of Facilities in data recording, reconciliation and payables preparation. Receive, record, store, and issue all parts and other items needed for the Engineering department. Work with Front Desk, Housekeeping and Engineers to dispatch work orders efficiently. DUTIES AND FUNCTIONS General: Must be able to work a flexible schedule, to include weekends, holidays and split shifts if required. Arrive to work on time, consistently. Upon entering the property, arrive in proper uniform, crisp, clean and in good repair. Hair must be clean and cut in a becoming style; management has final approval. Attend all required training, safety courses; attend office and departmental meetings. Report any safety hazards, follow up that hazard has been corrected, and assist with providing a safe work environment. Perform and follow up on any other duties as assigned by the Director of Facilities and Assistant Director of Felicities. All other duties as assigned. Job Specific: Take work requests from all internal and external parties.Work will be communicated by email, phone, text as well as verbally. All work requests must be entered and assigned using our maintenance work order program. Reconcile purchase order receipt pricing, quantities, and products. Enter and maintain data, prepare reports as directed and maintain PO system and Birchstreet. Work with vendors, Finance, Purchasing and Engineering staff for parts procurement.Accurately maintain database records critical to the purchasing and receiving functions of the Engineering Department. Report to the Director of Facilities and the Assistant Director of Facilities any variances from typical purchasing activity.

Requirements

High School diploma or equivalent.
Ability to speak, read, write, and comprehend the English language at a level sufficient to communicate effectively with management staff.
Basic telephone, keyboard and 10 key numeric data entry skills required.
Basic facility in Microsoft Office applications or equivalent required.
Working knowledge of email and internet web platform functions required.

Nice To Haves

Additional accounting education or experience preferred.
Experience working in a storeroom or in the hospitality industry preferred.
Valid driving license and good driving record desirable.
Knowledge of receiving, storing and issuing by requisitions preferred.
Understanding of maintenance and repair parts, equipment and supplies also recommended.
Purchase order and or accounting payables functions experience helpful.
Ability to utilize automated work order software and accounting software.
Prior dispatch experience preferred.

Responsibilities

Support Director and Assistant Director of Facilities in data recording, reconciliation and payables preparation.
Receive, record, store, and issue all parts and other items needed for the Engineering department.
Work with Front Desk, Housekeeping and Engineers to dispatch work orders efficiently.
Take work requests from all internal and external parties.
Enter and assign all work requests using our maintenance work order program.
Reconcile purchase order receipt pricing, quantities, and products.
Enter and maintain data, prepare reports as directed and maintain PO system and Birchstreet.
Work with vendors, Finance, Purchasing and Engineering staff for parts procurement.
Accurately maintain database records critical to the purchasing and receiving functions of the Engineering Department.
Report to the Director of Facilities and the Assistant Director of Facilities any variances from typical purchasing activity.
Attend all required training, safety courses; attend office and departmental meetings.
Report any safety hazards, follow up that hazard has been corrected, and assist with providing a safe work environment.