Electrical Project Management Assistant

Chinchor Electric Inc. • St. Augustine, FL

11d

About The Position

Chinchor Electric, Inc. is a family-owned commercial and industrial electrical contractor that performs heavy industrial electrical, highway lighting, and traffic signalization work for corporate clients and government entities. The company maintains annual contracts with several Florida counties and the Florida Department of Transportation. This role provides administrative and organizational support to Electrical Project Managers throughout the project lifecycle, helping coordinate project documentation, materials, schedules, costs, and communication. The position is full-time, salaried, and exempt, with an annual salary of $70,000 based on experience.

The assistant helps maintain accurate project records, track documentation and deliverables, coordinate with field personnel and vendors, and support purchasing, billing, reporting, and cost tracking. The role requires previous experience in an electrical, commercial, industrial, or construction-related environment, as well as strong organizational and communication skills. The employee must comply with company policies, safety requirements, and applicable job-site regulations.

Chinchor Electric offers opportunities for career and educational advancement, including paid apprenticeship and training programs and paid certifications. The company maintains a drug- and alcohol-free workplace and is an Equal Opportunity Employer.

Requirements

• High school diploma or equivalent required.
• Previous experience in electrical, commercial, industrial, or construction-related environments required.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational, communication, time-management, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Ability to work independently while collaborating effectively with Project Managers, field personnel, and other departments.
• Strong attention to detail, dependability, professionalism, and follow-through.
• Must be able to comply with company policies, safety requirements, and applicable job-site regulations.
• Ability to perform multiple tasks and meet physical demands including standing, walking, kneeling, bending, crouching, pulling, pushing, climbing, and lifting at least 50 pounds.

Nice To Haves

• Associate degree or relevant coursework in construction management, business administration, or a related field.
• 1–3+ years of experience in administrative support, project coordination, or a similar role.
• Familiarity with construction drawings, specifications, purchase orders, submittals, RFIs, change orders, and project documentation.
• Experience coordinating materials, vendors, subcontractors, or construction schedules.
• Knowledge of construction management software, project scheduling tools, or accounting systems such as Procore, NetSuite, or Bluebeam.

Responsibilities

• Provide administrative and organizational support to Electrical Project Managers throughout the project lifecycle.
• Maintain project files, construction documents, correspondence, schedules, and tracking logs.
• Assist with reviewing, organizing, and distributing construction drawings, specifications, submittals, and other project documentation.
• Track requests for information, submittals, change orders, permits, inspections, and project deliverables.
• Coordinate with field personnel, vendors, subcontractors, and internal departments to support project requirements and deadlines.
• Assist with obtaining vendor quotes, processing purchase orders, tracking material orders, and coordinating equipment deliveries.
• Monitor material availability, backorders, and delivery schedules to help prevent project delays.
• Assist with tracking project budgets, expenses, invoices, purchase orders, and committed costs.
• Support the preparation of progress billing documentation, change orders, project reports, and cost-tracking spreadsheets.
• Identify and communicate potential scheduling conflicts, material shortages, documentation issues, and cost discrepancies to the Project Manager.
• Ensure project records are accurate, organized, and maintained in accordance with company procedures.
• Perform other duties as assigned.

Benefits

• Medical insurance with 100% employer-paid plan options
• Dental insurance
• Vision insurance
• Life insurance
• Supplemental insurance
• 401(k) with company match
• Christmas bonus
• Paid time off
• Employee referral program
• Paid apprenticeship and training opportunities through FEAT and NEFBA programs
• Paid certifications, including CDL-A, crane certification, IMSA, Maintenance of Traffic, and Traffic Signal Technician Levels I, II, and III

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED