Electrical Ops Coordinator

Freeman•Anaheim, CA

2d•Onsite

About The Position

As part of The Freeman Company, Event & Exhibit Services designs and delivers unforgettable moments that create a bond between audiences and our clients. It’s just one reason why we’re the leader in live events. The Electrical Ops Coordinator performs all duties, under minimal supervision, in preparing regular work assignments related to the electrical department. This role works closely with the supervisor to oversee the work of the production staff, contractors, and union personnel. The coordinator professionally interacts with customers, team members, and third-party vendor/partner representatives to provide the highest level of service excellence. This position supports a safe work environment by following all safety policies and procedures, taking personal responsibility for safety, reporting hazards or concerns promptly, and contributing to a culture that prioritizes safety every day. This position will support our Event & Exhibit Services team and follows an in-person schedule working full-time in-office and/or show-site based out of Anaheim, CA.

Requirements

High School Diploma or equivalent required.
Five or more years related experience and/or on-the-job training (relative to the position); or equivalent combination of education and experience.
Previous experience with Electrical systems
Basic understanding of workplace safety practices and applicable OSHA requirements.
Ability to consistently follow safety rules and contribute to a positive safety culture.
OSHA 10 Certification required.

Nice To Haves

Some college preferred

Responsibilities

Coordinate show schedules assuring accuracy in reporting and disbursement of copies to appropriate parties.
Coordinate and support the processing of electricians from the union hall obtaining necessary I-9s, W-4s, dispatch slips, etc. and coordinating with payroll.
Assist in the preparation of the daily labor call and check in forms.
Coordinate labor check-in/out and submit time to payroll for processing.
Coordinate travel arrangements for all management and electricians traveling to show sites.
Oversee and coordinate the bi-yearly equipment and material inventory.
Maintains an accurate inventory file, and the identification and storage of all electrical department equipment.
Track history of items to determine reasons for discrepancies between inventory control records and recommend actions to resolve discrepancies.
Coordinate and tracks equipment loans to other branch locations ensuring that all equipment is returned.
Check warehouse activities daily timecards for accuracy of hours and job numbers.
Create & maintain show files and show kits to organize required on-site documentation.
Respond to and contact customers by telephone and email to clarify or obtain orders.
Assist with the electrical requirements for their exhibits and be knowledgeable of the information required for booth layouts.
Print and distribute master floor plan using CAD program.
Produce and organize work tickets related to floor plan.
Oversee that broadcast emails are sent to exhibitors that have not ordered electrical services.
Monitor exhibitor responses.
Prepares required show-site notices.
Enter Association, Exhibitor, and Freeman requirements as required into TSS and EMS and create work tickets as required.
Produce reports, lists or other documentation necessary for auditing and review.
Create and maintain accurate progress reports, supply lists, and delivery schedules.
Dispatch electricians for exhibitor requested labor calls and obtain detailed information about installation upon return.
Update floor plans as work progresses.
Produce and process on-site work tickets as required.
Complete work tickets and enter dismantle labor.
Ensure labor tickets are signed by exhibitors.
Audit labor entries and clear pending tickets prior to invoicing.
Print material reports (lighting, cord caps, extension cords, etc.) for foremen to retrieve materials during dismantle and produce move-out prints as necessary.
Perform final audit before the show closes and be capable of performing the final audit for a representative’s event when necessary or for training purposes.
Research and offer solutions to billing discrepancies and disputes.
Uphold customer service standards.
Maintain internal and external customer service relationships with other branch departments and customers.
Follow all company safety policies, procedures, and work instructions.
Complete required safety training and apply safe work practices at all times.
Immediately report any workplace accidents, near misses, hazards, or unsafe conditions to a manager or through an appropriate reporting channel.
Participate in safety discussions and communicate concerns or feedback openly to help maintain a safe work environment.
Use tools, equipment, and protective gear properly to prevent injuries and incidents.
Perform other duties as assigned.