OPS Payroll Coordinator

University of Florida•Gainesville, FL

1d•Onsite

About The Position

This position is responsible for performing payroll functions for the unit. This includes processing time and labor and payroll transactions, ensuring accuracy, and entering distributions for all newly hired employees. The role involves reviewing and reconciling departmental paylists bi-weekly to ensure appropriate payroll is calculated, recorded, and disbursed accurately for all employees. Collaboration with the University Human Resource Services office, Payroll office, and other units is essential for accurate and timely processing and coordination of personnel and payroll transactions. The position also handles various payroll-related requests such as emergency payroll checks, wage refunds, on-cycle adjustments, and prior 90-day adjustments. Additionally, it involves processing additional pay personnel transactions for Creative Course instructors, receiving, reconciling, and maintaining leave records for all staff, and communicating with staff supervisors regarding leave use. The role requires generating reports related to human resource functions, creating and disseminating departmental communications specific to payroll, and ensuring compliance with university policies, procedures, and deadlines. The position will also develop reports, handle special projects, and perform other duties as assigned.

Requirements

High school diploma or equivalent
Two years of relevant experience
Possess a high level of accuracy and attention to detail
Understand and apply applicable rules, regulations, policies, and procedures

Nice To Haves

Knowledge in PeopleSoft software functionality as it relates to UF Human Resource or payroll functions
Proficiency with computers and basic software applications
Planning and organization skills
Communication skills (verbal and written)
Customer service skills
Interpersonal skills

Responsibilities

Performing payroll functions for the unit
Processing time and labor and payroll transactions, ensuring accuracy
Entering distributions for all newly hired employees
Reviewing and reconciling departmental paylists bi-weekly
Collaborating with the University Human Resource Services office, Payroll office, and other units
Processing various payroll related requests including emergency payroll checks, wage refunds, on-cycle adjustments, and prior 90-day adjustments
Processing additional pay personnel transactions for Creative Course instructors
Receiving, reconciling, and maintaining leave records for all staff
Communicating with staff supervisors to ensure understanding of individual employee leave use
Generating reports related to human resource functions
Creating and disseminating departmental communications specific to payroll functions
Ensuring compliance with university policies, procedures, and deadlines
Developing reports, handling special projects and other duties as assigned