OPS Payroll Coordinator

University of Florida•Gainesville, FL

2d•Onsite

About The Position

This position is responsible for performing payroll functions for the unit. The role involves processing time and labor, payroll transactions, and entering distributions for new hires. The coordinator will review and reconcile departmental paylists bi-weekly to ensure accurate payroll calculations, recording, and disbursement. Collaboration with University Human Resource Services, the Payroll office, and other units is essential for accurate and timely processing of personnel and payroll transactions. The position also handles various payroll-related requests such as emergency checks, wage refunds, and adjustments. Additionally, the role involves processing additional pay for Creative Course instructors, managing leave records, and generating HR-related reports. Communication with staff supervisors regarding employee leave use and disseminating departmental payroll communications are also key responsibilities. Ensuring compliance with university policies and procedures, developing reports, and handling special projects are also part of the role.

Requirements

High school diploma or equivalent
Two years of relevant experience

Nice To Haves

Knowledge in PeopleSoft software functionality as it relates to UF Human Resource or payroll functions
Proficiency with computers and basic software applications
Planning and organization skills
Communication skills (verbal and written)
Customer service skills
Interpersonal skills
Possess a high level of accuracy and attention to detail
Understand and apply applicable rules, regulations, policies, and procedures

Responsibilities

Processing time and labor and payroll transactions, ensuring accuracy
Entering distributions for all newly hired employees
Reviewing and reconciling departmental paylists bi-weekly ensuring appropriate payroll is calculated, recorded, and disbursed accurately for all employees
Collaborating with the University Human Resource Services office, Payroll office, and other units as required to ensure accurate and timely processing and coordination of personnel and payroll transactions
Processing various payroll related requests including but not limited to emergency payroll checks, wage refunds, on-cycle adjustments, and prior 90-day adjustments
Processing additional pay personnel transactions for Creative Course instructors
Receiving, reconciling, and maintaining leave records for all staff
Communicating with staff supervisors to ensure understanding of individual employee leave use
Generating reports related to human resource functions including but not limited to payroll, leave, and special compensation as needed
Creating and disseminating departmental communications specific to payroll functions as needed
Ensuring compliance with university policies, procedures, and deadlines
Developing reports, handling special projects and other duties as assigned