Elections Administrative Assistant 1

State of Alaska • Anchorage, AK

2d • Onsite

About The Position

The Division of Elections is seeking a highly organized and dependable individual to join our Region 2 Elections office in Anchorage. This position provides essential administrative and operational support to the regional office and works closely with election staff, temporary employees, and the public. The Administrative Assistant 1 will assist with the day-to-day operation of the regional office, including organizing and maintaining office supplies and materials, supporting administrative processes, coordinating office needs, and providing customer service to voters and the public. This position will also assist with training and supporting lower-level and temporary employees to ensure work is completed accurately, efficiently, and consistently. During election periods, this position plays an important role in supporting the increased workload associated with conducting statewide elections. Duties may include assisting with voter registration and election-related administrative activities, maintaining accurate records, responding to inquiries from the public, and helping ensure the office is prepared to meet critical election deadlines. The successful applicant will be expected to exercise sound judgment, maintain confidentiality, manage competing priorities, and work effectively in a fast-paced environment where priorities can change quickly.

Requirements

• Six months of advanced clerical experience (e.g., Office Assistant 2, Accounting Clerk, or equivalent).
• OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
• Strong organizational skills and attention to detail.
• Ability to prioritize and manage multiple assignments and competing deadlines.
• Excellent verbal and written communication skills.
• Excellent customer service skills and the ability to interact professionally with the public.
• Ability to work effectively with a variety of employees, including permanent, temporary, and lower-level staff.
• Ability to learn and apply policies, procedures, and administrative processes.
• Ability to work independently, exercise sound judgment, and take initiative.
• Strong computer skills and the ability to learn new software and automated systems.
• Ability to maintain accuracy while working in a fast-paced environment with frequent interruptions.
• Ability to handle confidential information appropriately.

Nice To Haves

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Customer Service: Anticipates and meets the needs of internal and external customers. Delivers high-quality products and services and responds effectively and appropriately to customer needs.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; relates well to people from varied backgrounds and different situations.
• Self-Management: Sets realistic goals; displays initiative, effort, and commitment toward completing assignments in a timely manner; works with minimal supervision; and demonstrates responsible behavior.
• Problem Solving: Identifies problems, determines accuracy and relevance of information, uses sound judgment, and develops appropriate solutions.

Responsibilities

• Assist with the day-to-day operation of the regional office.
• Organize and maintain office supplies and materials.
• Support administrative processes.
• Coordinate office needs.
• Provide customer service to voters and the public.
• Assist with training and supporting lower-level and temporary employees.
• Assist with voter registration and election-related administrative activities.
• Maintain accurate records.
• Respond to inquiries from the public.
• Help ensure the office is prepared to meet critical election deadlines.

Benefits

• Meaningful work in support of Alaska's elections.
• Opportunity to work alongside a dedicated team of professionals.
• Varied and fast-paced work, particularly during election years.
• Opportunity to play an important role in ensuring elections are administered accurately, efficiently, and fairly.
• Opportunities to learn about election administration.
• Develop skills in a variety of administrative and operational areas.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed