Elections Specialist

sjgov•Stockton, CA

5d•Onsite

About The Position

This examination is being given to fill two vacancies in the Registrar of Voters and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. This is a departmental promotion. Qualified applicants must currently be employed with San Joaquin County Registrar of Voters department and meet the promotional eligibility requirements as stated in Civil Service Rule 10, Section 3-Eligiblity for Promotional Examinations. All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail.

Requirements

One year of work experience in a California Elections Office at a level equivalent to Elections Technician in San Joaquin County service.
Three years of responsible general clerical or office technical work, one year of which must have been in a California Elections Office functioning at the journey level.
One year of business training in an approved vocational training program may substitute for one year of the above-required general clerical or office technical experience.
Completion of 30 semester/45 quarter units at an accredited college or university may substitute for one year of the above-required general clerical or office technical experience.
Possession of a valid California driver’s license.

Nice To Haves

Knowledge of Elections procedures; provisions of federal and state elections law, codes, procedures and regulations; techniques of preparing, producing and disseminating technical information materials; advanced office practices and procedures; principles of planning and organizing work; methods of researching, gathering, organizing and reporting data; computer systems and computer software programs relevant to department operations; public relations techniques; advanced filing and record keeping systems; complex correspondence and report formats; arithmetical operations related to advanced clerical/technical/financial processes.
Ability to research, interpret and apply Election terminology and laws and other job-related materials; create and establish priorities; gather, organize, input and maintain complex information; provide/obtain detailed information to/from others, even in difficult situations; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; operate computers and related software; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others.

Responsibilities

Processes voter registration documents, vote-by-mail ballots, and other election related documents; verifies signatures on candidate nomination petitions and all other petitions; maintains and updates voter registration files; approves requests for vote-by-mail ballots; ensures compliance to all regulatory requirements.
Prepares a variety of reports, correspondence, forms, and other written communication; prepares and reviews statistical summaries of unit activity.
Responds to routine and complex questions/inquiries from candidates, representatives of candidates, office holders, election officials, voters and the public about campaign requirements, candidate filing requirements, financial disclosures, voting regulations, district and precinct boundaries, and other general election information; resolves inquiries and complaints from the public.
Researches and applies election laws, regulations, codes, and guidelines as they apply to the assignment; maintains knowledge of and implements new and existing departmental policies, procedures, and applicable laws, regulations, and guidelines; recommends changes to departmental policies and procedures.
Coordinates and/or participates in community outreach and voter registration activities as assigned; assists in developing trainings and course materials for use in outreach programs.
Assists Elections Technician Supervisor in the planning, organizing, and directing the work of subordinate staff including temporary workers and volunteers; assesses workloads to establish priorities; assists with selecting, training and evaluating staff; provides input on disciplinary matters; assures timely completion of work to meet deadlines as required by federal and state laws, codes and regulations.
Assists in the overseeing and coordination of the receiving, distribution, recovery, repair, and storage of election materials and equipment; helps maintain inventory of supplies and equipment; ensures that polling places are provided necessary elections materials and equipment; assures that staff are properly trained on the use of materials and equipment.
Issues receipts for ballots and supplies; trains staff and election officers on policies and procedures and state and federal regulations; evaluates polling locations for accessibility in compliance with state and federal guidelines; researches and maintains a database of polling locations in the Elections Management System.
May oversee deployment/collection centers for elections; may serve as a lead worker over office/clerical staff as assigned.

Benefits

Choice of three health plans: Kaiser Plan, Select Plan, and Premier Plan (employees pay a portion of the cost). Dependent coverage is also available.
Choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan (no cost for employee only coverage). Dependent coverage is available.
Vision coverage through Vision Service Plan (VSP) (no cost for employee only coverage). Dependent coverage is available.
Life insurance coverage provided by the County, with amounts varying based on years of continuous service ($1,000 to $10,000). Employee may purchase additional term life insurance.
125 Flexible Benefits Plan: Allows employees to use pre-tax dollars for health-related expenses (Health Flexible Spending Account) and dependent care costs (Dependent Care Assistance Plan).
Retirement Plan covered by the County Retirement Law of 1937.
Deferred Compensation plan under Section 457 of the IRS code (up to $22,500 annually, or $30,000 for those age 50 or older). Roth IRA is also available.
Vacation accrual: 10 days/year up to 3 years, 15 days after 3 years, 20 days after 10 years, and 23 days after 20 years.
14 paid holidays each year.
12 working days of sick leave annually with unlimited accumulation.
Sick leave incentive: eight hours administrative leave if leave balance equals at least one-half of the cumulative amount eligible to accrue and employee was on payroll for the entire calendar year.
Bereavement Leave: 3 days paid leave for qualifying family member, 2 additional days for death of spouse, domestic partner, parent or child.
Merit Salary Increase: Eligible for merit increase to the next step after serving 52 weeks (2080 hours) on each step.
Educational Reimbursement Program: Up to $850 per fiscal year for career-related coursework, or up to $1600 per fiscal year for approved four-year college/university academic programs.
Parking Supplemental Downtown Stockton: County contributes up to $20 per pay period for employees who pay for parking in the Downtown Core Area.
School Activities: Employees may take up to 40 hours per year (not more than 8 hours per month) to participate in children's school activities.