Polling Coordinator - Elections

Williamson County•Georgetown: 301 S/E Inner Loop, TX

4d•Onsite

About The Position

Reporting directly to Field Supervisor, responsible for identifying and reserving polling sites including overseeing the coordination and staffing needs of poll staff. Ensures polling locations follow the Texas Election Code for early voting and election day.

Requirements

Associate degree in Government, Public Administration, Business Administration, or a related field and one (1) year of coordinating experience including recruiting and onboarding; OR an equivalent combination of education and experience
Knowledge of ADA compliance and Texas Election Code
Valid Texas driver’s license (Required within thirty (30) days of employment)

Nice To Haves

Bachelor’s degree in a related field
Two (2) years of election worker recruiting and polling location scouting experience
Prior experience working in Elections and/or public-sector environment
Knowledge of mapping software
Registered Election Official (REO) Certification within two (2) years of employment
Certified Elections Registration Administrator (CERA) Certification within five (5) years of employment

Responsibilities

Oversees the recruiting and onboarding of elections workers such as election judges, supervisors, clerks, and central count workers
Works in collaboration with other department staff to recruit ballot board members, public testers and other temporary/seasonal workers, as necessary
Collaborates with election parties, elected officials and state entities on staffing concerns including confirming election participation parameters
Utilizes GIS (Geographical Information Systems) software to identify and locate polling locations within Williamson County
Conducts analysis to ensure polling locations are American Disability Act (ADA) compliant
Maintains and update poll worker databases and management systems
Serves as primary contact for recruitment questions from the public, and internal and external entities
Processes and maintains payroll forms and documents and aids third party payroll firm
Creates and maintains polling locations contact sheets
Collaborates with the Operations Supervisor to schedule logistical and equipment deliveries
Coordinates and reserves various polling locations for early voting and election day
Conducts analysis and research to determine the number of polling locations needed to accommodate election participation
Collaborates with leadership on determining election equipment, and furniture needs for polling locations
Prepares and tracks various financial documents associated with reservations, recruitment, and equipment cost
Develops marketing and communication materials for polling locations
Oversees and conducts poll worker recruiting events and serves as liaison for recruiting and payroll concerns
Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
Cross-trains with office staff in other areas to ensure continuity of departmental operations
Communicates frequently via telephone, e-mail, and in person with poll workers and the general public
Monitors multiple departmental email accounts relating to poll workers and locations
Attends all meetings and trainings, as required
Performs special duties as assigned